University Of Kentucky
United States
Administrative Operations Coordinator (Remote)
- Excel
- Responsive
AI Summary
Support WithMe's People Operations and recruiting functions through administrative coordination, documentation, and day-to-day workflow management. Post roles, schedule interviews, maintain applicant records in Greenhouse, assist onboarding, and coordinate travel and company events. Requires strong organization, attention to detail, English proficiency (B2+), and ability to work independently in a fully remote environment.
Key Highlights
Fully remote People Operations Coordinator role supporting recruiting and HR workflows
Manage candidate scheduling, ATS records, onboarding logistics, travel, and company events
Strong organization, attention to detail, and confidentiality required
English proficiency B2+ and comfort with Google Workspace
Starting salary €1,000/month
Key Responsibilities
Post open roles across external job boards and internal channels
Schedule candidate interviews across multiple time zones and handle candidate communication professionally
Maintain accurate applicant records, candidate data, and data integrity within Greenhouse (ATS)
Assist with new hire onboarding logistics, including welcome messages, schedules, materials, and tracking task completion
Maintain team member records, update trackers, and prepare recurring People and recruiting metrics reports
Support administrative project work, documentation organization, and People process improvements
Assist with company travel logistics, including flights, hotels, and transportation, while managing travel changes and airline business travel accounts
Plan and coordinate logistics for virtual and in-person company events, offsites, venues, catering, schedules, and attendee communications
Respond to routine People inquiries and monitor outstanding tasks while maintaining strict confidentiality of sensitive information at all times
Collaborate cross-functionally with the People Team and internal departments to support team member experience and operational execution
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Technical Skills Required
Benefits & Perks
100% remote work environment
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Nice to Have
Previous experience in administrative, coordination, operational support, or customer-facing roles
Exposure to HR, recruiting, or People Operations environments (academic, internship, or professional)
Familiarity with Applicant Tracking Systems (ATS) or HRIS/HCM platforms (Greenhouse experience is a plus)
Job Description
As a People Operations Coordinator, you will play a critical operational role in supporting WithMe’s People Operations and recruiting functions through foundational administrative support, accurate documentation, and day-to-day coordination across multiple People workflows. Acting as a key partner to internal teams, hiring managers, and candidates, you’ll help ensure smooth People Operations while contributing to a consistent, reliable, and positive candidate and team member experience.
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