Executive Recruiting Coordinator

Job Title: Talent Acquisition Coordinator – Executive Recruiting

Duration: 6+ months (Possibility of Extension/Conversion)

Location: Lake County, IL 60044 (3 days Onsite/Hybrid)

Top 3 – 5 Skills:

1. Attention to Detail

2. Problem-Solving

3. Time Management

4. Communication Skills

5. Organizational Skills

Job Description:

The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring.

Key Responsibilities Include:

• Coordinate interview schedules and schedule change requests
• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates
• Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
• Arrange all candidate domestic and international travel, accommodations, etc.
• Process all expense reimbursement and invoices on a weekly basis
• Process background and drug screen requests and provide updates on status of requests
• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
• Update SmartRecruiters ATS with candidate status and interview data
• Provide high touch customer service to candidates, hiring managers, and administrative staff
• Ensure a best in class candidate/manager experience
• Ability to work with and safeguard confidential information
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Prioritizes work assignments and completes them on time
• Negotiates to adjust deadlines as needed
• Maintains workflow efficiency, smooth workflow operation, and high quality standards
• Partner with Executive Administrative Assistants, building relationships and being a trusted partner

Qualifications

• Bachelor’s Degree highly preferred
• A minimum of 2 year administrative or customer support data entry/coordination experience preferred
• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
• Prior staffing coordination or HR experience preferred
• Key Competencies:
• Learns, fast, grasps the 'essence' and can change the course quickly where indicated
• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”