AI Summary
Own the end-to-end marketing budget process and act as the operational backbone for the marketing team. Design and drive process improvements, manage the work management platform (Asana), and lead change management initiatives. Requires 3+ years of experience in workflow design, budget ownership, and systems thinking within a fast-moving organization.
Key Highlights
Own marketing budget process end-to-end, including annual planning, forecasting, and vendor management.
Lead design and rollout of process improvements and automation/no-code tooling across marketing teams.
Manage admin-level configuration and governance of the Asana work management platform.
Key Responsibilities
Own identification of friction points in how work moves between Marketing teams and lead the design and rollout of improvements.
Own admin-level configuration and governance of the team's work management platform (Asana), including templates, custom fields, rules, and work structure standards.
Lead evaluation and implementation of automation and no-code tooling, including AI tools, to scale the team's capacity.
Lead change management for new processes and tools across the marketing team.
Own the marketing budget process end-to-end, leading annual planning in partnership with department heads.
Lead the monthly forecasting cycle, reconcile actuals against budget, and proactively surface risks and opportunities to leadership.
Build and maintain budget models and dashboards that give leadership real-time visibility into spend.
Partner with Finance on budget governance, ensuring documentation and reporting standards are met.
Oversee vendor invoicing and purchase order processes, resolving escalations as needed.
Oversee the planning and execution of internal marketing events, including venue and vendor strategy.
Oversee travel arrangements and event logistics for the marketing team.
Own meeting scheduling and calendar strategy for marketing leadership.
Facilitate executive meetings, ensuring effective structure, capture decisions and drive follow-through.
Own the strategy and vendor relationships for the company's online swag store.
Own and continuously evolve the marketing team's Notion workspace and team handbooks.
Own the marketing team's Asana project, setting best practices for tasks, timelines, and status reporting.
Develop and refine presentation materials for quarterly global marketing meetings.
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Technical Skills Required
Benefits & Perks
Monthly Lifestyle subsidy
WFH set-up allowance
$1500 USD annual Learning & Development allowance
18 weeks paid Parental Leave
Fully remote working environment
Top-spec hardware
Generative AI subsidy
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Nice to Have
Experience specifically within a marketing function
Data and reporting skills, e.g. building capacity models
Experience partnering with or managing external vendors and contractors
Experience mentoring or guiding junior team members
Job Description
At UpGuard, we are replacing manual security bottlenecks with AI-driven precision. Fresh off a US$75M Series C, we are scaling our infrastructure to process 100 billion risk signals daily. This isn’t just growth; it’s a total reimagining of how the world manages cyber risk.We build the Cyber Risk Posture Management (CRPM) platform that security teams actually love. By integrating security ratings, threat intel, and agentic AI, we empower organisations to stay ahead of an ever evolving attack surface.We aren’t just building another tool; we’re defining a category. We provide the autonomy to ship world-class technology and the resources to do it at a global scale.
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