Senior Payroll Manager - Multi-State Operations

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Payroll Manager based in United States.

This role offers the opportunity to take ownership of payroll operations within a fast-growing, technology-driven organization focused on delivering meaningful services to customers nationwide.

You will oversee complex multi-state payroll processes, ensuring accuracy, compliance, and operational excellence across employee compensation programs.

Working closely with People, Finance, and Legal teams, you will serve as a trusted expert on payroll strategy, reporting, audits, and regulatory requirements.

The position combines hands-on payroll execution with strategic responsibilities, including compensation analysis, process improvements, and compliance management.

You will play a key role in building scalable payroll infrastructure while supporting business growth and employee trust.

This is an ideal opportunity for an experienced payroll professional who thrives in remote environments, values precision, and enjoys solving complex operational challenges.

Accountabilities

In this role, you will manage end-to-end payroll operations while ensuring compliance across multiple jurisdictions and supporting scalable people operations. You will partner with cross-functional teams to improve processes, maintain accurate records, and deliver a seamless payroll experience for employees.

• Own and oversee payroll processing operations, ensuring accurate and timely employee payments, including variable compensation and incentive payments.
• Manage multi-state payroll compliance, including registrations, tax filings, regulatory requirements, and responses to agency notices.
• Administer payroll systems and HR technology platforms, ensuring configurations, workflows, and processes support business needs.
• Manage variable compensation processes, including compensation documentation, payment validation, and annual salary benchmarking initiatives.
• Support compensation strategy by analyzing market data, maintaining salary bands, and identifying opportunities for improvement.
• Lead payroll audits, including annual payroll system reviews, 401(k) compliance testing, and external audit support.
• Manage retirement plan administration, including digital 401(k) platforms and required compliance activities.
• Oversee Workers’ Compensation administration, unemployment claims, and Department of Labor inquiries.

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• Support business expansion into new states by coordinating registrations and implementing jurisdiction-specific payroll requirements.
• Maintain employee timekeeping processes, provide training on payroll practices, and serve as a trusted resource for payroll-related questions.
  
  

Requirements

The ideal candidate is an experienced payroll professional with strong knowledge of multi-state payroll operations, compliance requirements, and modern payroll technologies. You should be detail-oriented, analytical, and comfortable managing complex processes independently in a remote environment.

• 7+ years of progressive payroll experience, including significant multi-state payroll responsibilities.
• Proven experience managing payroll compliance across multiple state tax jurisdictions.
• Advanced experience with modern HRIS and payroll platforms such as Rippling or similar systems.
• Hands-on experience administering digital 401(k) platforms and supporting retirement plan compliance.
• Strong proficiency in Excel or Google Sheets, including formulas, pivot tables, data analysis, reconciliation, and reporting.
• Deep understanding of payroll compliance requirements, including tax filings, ACA reporting, W-2 compliance, 401(k) testing, and audit processes.
• Experience with Workers’ Compensation regulations and state-specific payroll requirements.
• Strong analytical skills with the ability to identify discrepancies, improve processes, and prevent payroll issues.
• Excellent communication skills with the ability to collaborate effectively with People, Finance, Legal, and employees.
• Ability to manage multiple priorities, work independently, and operate effectively in a fast-changing environment.
• Experience supporting healthcare, clinical, or billable-hour payroll structures is a plus.
  
  

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Benefits

• Competitive annual salary range of $99,000 - $110,000 USD.
• Fully remote work environment with the flexibility to work from anywhere in the United States.
• Flexible working hours and an async-friendly team culture.
• Opportunity to build and improve payroll infrastructure within a growing organization.
• Collaborative environment with cross-functional exposure across People, Finance, and Legal teams.
• Opportunity to contribute to scalable operations and employee-focused initiatives.
  
  

How Jobgether Works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.