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AI Summary
Provide comprehensive administrative support to ensure efficient office management and employee welfare. Manage daily operations, administrative tasks, and employee benefits. Collaborate with the Human Resources Team for ad-hoc duties or projects.
Key Highlights
Manage daily office operations and ensure necessary resources are available
Provide administrative support to offices and stores as required
Assist in arranging VISA and accommodation for mobility employees
Technical Skills Required
Benefits & Perks
Relocation support
Employee welfare plans (company events, congratulations & condolences, benefit programs)
Visa sponsorship
Job Description
About The Job
HR & GA Administration will be responsible for providing comprehensive administrative support to ensure efficient office management and employee welfare. The ideal candidate will be highly organized, proactive, and adaptable, with a strong ability to manage multiple tasks in a fast-paced environment. This role requires a deep understanding of office management procedures and excellent communication skills.
Job responsibilities
Key Responsibilities
- Offices Operations: Manage the daily operations of the offices, ensuring it is well-organized and has the necessary resources for effective work, including supply management and security.
- Administrative Support: Provide administrative assistance to the offices and stores as required, including scheduling meetings and maintaining a phone directory.
- Relocation Coordination: Assist in arranging VISA and accommodation for mobility employees, including preparing travel arrangements and other relocation support.
- Document Management: Maintain filing systems, ensuring all documents are organized, easily accessible, and up to date.
- Employee Welfare: Assist in operating employee welfare plans, such as company events, congratulations & condolences, and other benefit programs.
- Suppliers Management: Serve as a point of contact for internal teams, vendors, and service providers, ensuring clear and timely communication and handling office equipment costs.
- Ad-hoc Support: Collaborate with the Human Resources Team for ad-hoc duties or projects
Qualifications & Skills
- 3+ years of experience in office administration.
- Proven experience in an administrative or office management role, preferably in the fashion retail industry or a multinational company.
- Fluency in English is a definite plus.
- Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Detail-oriented, with a high level of accuracy and problem-solving skills.
- Strong interpersonal skills with the ability to work effectively with colleagues, clients, and external partners.
- Ability to handle confidential information with discretion and professionalism.
- A proactive attitude with a focus on supporting the wider team and the ability to adapt to changing priorities.
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