U

HR Coordinator - Payroll, Immigration & Personnel Administration

university of colorado boulder • United State
Relocation
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AI Summary

JILA at CU Boulder seeks an HR Coordinator to manage departmental payroll processing, international personnel visa/immigration workflows, and routine HR personnel actions. The role serves as the primary administrative contact for payroll reconciliation, visa compliance, and employee onboarding/offboarding in collaboration with university offices. Requires a bachelor's degree, 1+ years of relevant experience, and proficiency in Microsoft Office with strong attention to detail.

Key Highlights
Hybrid work model with 1 day remote per week
Annual salary range of $55,000-$65,000 with relocation funds available
Comprehensive benefits including medical, dental, retirement plans, paid time off, tuition assistance, and ECO Pass for local transit
Key responsibilities span payroll administration, international visa/immigration coordination, and personnel actions
Position designated as essential/critical services requiring response during campus emergencies
Application deadline is October 18, 2026

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Key Responsibilities
Administer, monitor, reconcile, and resolve departmental payroll activities including transactions, registers, and employee compensation
Coordinate visa and immigration processes for international employees, scholars, visitors, and affiliated individuals as primary departmental contact
Serve as liaison between JILA and centralized CU Boulder offices including ISSS and HR for visa and immigration matters
Track visa, appointment, and authorization timelines and deadlines; monitor expiration dates and initiate renewals or extensions
Coordinate personnel actions including hires, transfers, appointment changes, compensation changes, performance bonuses, leaves, and terminations
Maintain accurate employee and position records and confidential personnel documentation in compliance with university policies
Assist employees and supervisors in resolving routine payroll questions and problems
Enter payroll expenditures into departmental financial records and coordinate corrections with appropriate campus offices
Support onboarding and offboarding activities for assigned job classifications
Develop and maintain procedures, checklists, and reference materials for recurring personnel processes
Identify recurring payroll problems and recommend process improvements
Perform other departmental administrative duties related to personnel and employee operations
Technical Skills Required
Microsoft Office (Word, Excel, Outlook) Payroll administration Visa and immigration compliance

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Benefits & Perks
Medical, dental, and retirement plans
Generous paid time off
Tuition assistance for employee and dependents
ECO Pass for local transit
Hybrid work (1 day remote per week)
Relocation funds available for eligible candidates

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Nice to Have
Experience with HR leave systems and/or PeopleSoft
1+ years of experience administering payroll actions and coordinating with finance and accounting functions
Familiarity with accounting and budget principles and how payroll and visa actions impact overall finance and projections
Experience coordinating or being responsible for visa processes for international employees working in the U.S.
Experience developing and presenting reports for a leadership audience
Experience in an administrative support role at a higher education institute

Job Description

JILA at CU Boulder invites applications for an HR Coordinator! This role provides specialized departmental administrative support for JILA payroll, international personnel and immigration-related processes, and employee personnel administration. This position ensures accurate and timely payroll processing and reconciliation; coordinates immigration and visa-related activities for international faculty, staff, students, scholars, and/or visitors in collaboration with CU Boulder International Student and Scholar Services (ISSS); and administers routine personnel actions and related departmental processes. The Coordinator serves as a departmental resource for employees and supervisors regarding payroll, immigration/visa processes, personnel transactions, and associated university requirements.
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Job Overview
Posted Date Oct 06, 2026
Employment Type Full-time
Experience Level Not Applicable
Location United State
Category Hr
Company university of colorado boulder
Mentioned Skills
outlook nist excel payroll

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