Position Summary: To provide administrative and financial support of Australian Allied branch activities, having full compliance with agreed procedures and contributing to the achievement of maximum possible profits.
Functions And Responsibilities
Operational
- To monitor all invoicing of the removal plans are processed in a timely manner according to Finance and company requirements.
- To liaise with move movement and storage teams to ensure all cash jobs are paid in advance to ensure removals are booked according to Company policy and finance requirement.
- To process credit adjustment notes according to company policy requirements.
- To prepare customer refunds and process in line with company policies and Finance requirements.
- To monitor work in progress listing and liaise with move management team for timely invoicing.
- To assist with the maintenance of the local supplier list and liaise with Corporate Finance on new authorized signatory lists and new creditor maintenance inputs.
- To ensure all PO records are held correctly and orders are raised and authorized according to Company policy requirement.
- To liaise with team members to process and approve all creditor invoices relating to the Branch in a timely manner, ensuring that all invoices are authorized in accordance with Company policy and creditor batches are produced with correct GL and creditor code allocation.
- To process all Owner Driver payments according to Branch timetable and ensure all the supporting documents are properly authorized and deductions are correctly made.
- In the event of a default Storage client, liaise with A/c receivable and Storage teams to affect our Contractual Lien’s Act requirements.
- To assist the Operations team in setting up employees on relevant timekeeping and payroll systems and review weekly wages to ensure accuracy.
- To regularly monitor the Removal Plans and ensure necessary accruals are in place and insurance products, GST on export jobs is invoiced according to company procedures. Also to review the ageing of accrual and take necessary follow-up action in conjunction with the Commercial Manager.
- To assist Branch Administrator to ensure that at all month end requirements are completed according to Corporate Finance timetable and Commercial Manager’s guidelines.
- To assist Branch Administrator to complete Branch Spreadsheet, review AMOS journals and raise manual journals (with support) for submission.
- With the assistance of Senior Management and in conjunction with Operations Manager, verify and protect the company assets.
- To ensure that workers’ compensation claims are handled promptly and efficiently, with monthly / quarterly reconciliations.
- To perform any other task as seen necessary by the State Commercial Managers.
Reporting
- To ensure weekly and other management reports are produced in a timely manner.
- To ensure all internal QA audits are completed, SSI logs are kept in order.
- Act on any Finance and Admin audit reports when necessary and assist External auditors.
Qualifications
- Attention to detail and high level of accuracy.
- Previous Accounting & Administration experience
- Effective organizational skills
- Required excellent verbal and written English communication skills.
- Intermediate computer literate skills including use of Outlook and Microsoft programs, mainly Excel and Word.
Education And Certification Requirements
Bachelor’s degree Preferred (Finance/Business Administration).
Apply Now
If this sounds like your type of role, then please submit your application via the APPLY now option and complete all necessary information.
SIRVA Worldwide Relocation and Moving is a global leader in moving and relocation services, offering solutions for mobility programs to companies of every size. With 75 owned locations and more than 1,000 franchised and agent locations in 177 countries, we offer unmatched global breadth supported by localized attention and innovative technology that strikes the right balance of self service and human support. From relocation and household goods to commercial moving and storage, our portfolio of Brands (SIRVA, Team Relocations, Allied, northAmerican, & SMARTBOX) provides the only integrated moving/relocation solution in the industry. By leveraging our global network, we deliver a superior experience that only a “one-stop shop” can provide. We’re a team that works globally to provide the best service locally — a company that is everything you need, everywhere you need it. For more information please visit www.sirva.com.
SIRVA brings together strong, collaborative people in a dynamic culture of mutual respect, support, and passion for the brand and product. We believe innovation drives winning performance, and we constantly challenge ourselves to be the very best we can in every aspect of our business. You will be surrounded by some of the brightest and most driven people in the industry. At SIRVA, you will be in great company!
At SIRVA, we're committed to cultivating a workplace that reflects the diversity of the global organizations that we serve. We recognize that building an inclusive, engaged company culture results in empowered employees that reflect a wide range of approaches and perspectives. Those perspectives lead to new ideas. New ideas lead to innovation and excellence. Our approach to diversity, equality and inclusion is driven by a commitment to these values and a belief that diversity makes our company stronger.
SIRVA is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. SIRVA also prohibits harassment of applicants and employees based on any of these protected categories.
If you need a reasonable accommodation because of a disability of any part of the employment process, please send an email to Human Resources at HRSIRVA@SIRVA.com and let us know the nature of your request and your contact information.
