C
HR/FA Generalist - Specialty Pod
Visa Sponsorship
AI Summary
Coordinates day-to-day human resources, faculty affairs, and payroll functions for departments within the Specialty Pod. Provides backup support, recruitment assistance, onboarding coordination, and compliance management for faculty and staff. Requires 3+ years of HR experience, strong organizational skills, and proficiency with PeopleSoft and HR systems.
Key Highlights
HR/FA generalist supporting multiple departments
Recruitment, onboarding, payroll, and compliance duties
Visa sponsorship for F-1, J-1, H-1, O-1, TN-1 visas
Key Responsibilities
Support Human Resource/Faculty Affairs within the Pod
Provide back-up support to other generalists, managers and directors
Meet weekly with Directors to provide updates on request status
Assist with recruitment of staff by posting positions on Columbia's job sites and advertising sources
Schedule in-person meetings and manage I-9 process for new hires
Process all new hires and employment-related changes
Onboard staff, faculty, researchers, and students including scheduling welcome programs and medical surveillance
Initiate and process template-based hires in PeopleSoft and nominations
Oversee department payroll preparation and time-off tracking
Process employment-related changes in Talent Link and PAF
Liaise with internal and external constituents to resolve HR issues
Assist with immigration-related needs including visa sponsorship for F-1, J-1, H-1, O-1, TN-1 visas
Prepare visa documentation for accompanying family members
Complete and submit termination forms to ISSO
Track compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring, HIPAA Training, Conflict of Interest, Medical Surveillance, and visa end dates
Use HR Ticketing System to manage requests and communicate with HR/FA team
Maintain and update employee records in Visual Vault
Technical Skills Required
Benefits & Perks
Salary range $75,000-$85,000
Visa sponsorship available
Job Description
Grade 104
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35:
- Salary Range: $75,000-$85,000
Position Summary
The incumbent will be responsible for coordinating the day-to-day human resources, faculty affairs and payroll functions of the departments within the Specialty Pod. The generalist may be assigned to work on special projects.
Responsibilities
The HR/FA Generalist will:
- Support Human Resource/Faculty Affairs within the Pod.
- Provide back-up support to other generalists, managers and directors, as necessary.
- Meet weekly with Directors to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.
- Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).
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- Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
- Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.
- Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
- Communication with new hires and departments to ensure smooth onboarding experience.
- Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
- Process all short-term visitors and student utilizing JIRA.
- Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
- Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
- Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
- Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
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- Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
- Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
- Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
- Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
- Use HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
- Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
- Other duties as assigned or requested.
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- Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
- Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
- Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
- Strong analytical and tenacious problem-solving skills necessary.
- Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
- Must be able to quickly acquire knowledge of University policies, procedures, and systems.
- Bachelor's degree in Human Resources or a related field
Columbia University is committed to the hiring of qualified local residents.
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