AI Summary
The People Operations Specialist provides day-to-day support for People Operations and is the primary contact for Talent Acquisition. Responsibilities include coordinating HR processes, managing employee documentation, and assisting with HR data analysis. Requires 2-3 years of HR administrative experience, a Bachelor's degree, and proficiency in HRIS and AI tools.
Key Highlights
Primary support for Talent Acquisition and day-to-day People Operations activities.
Manages U.S. work visa sponsorship documentation and coordinates onboarding/off-boarding.
Requires HR administrative experience, HRIS proficiency, and experience with AI tools.
Key Responsibilities
Coordinate the day-to-day operational activities of the People Operations department.
Coordinate with employees and external immigration counsel on U.S. work visa sponsorship documentation.
Coordinate with employees and managers regarding travel/business visas to/from the U.S.
Coordinate onboarding and off-boarding activities for new and exiting employees.
Assist in the development, implementation, and maintenance of various HR processes and procedures.
Prepare clear, concise communications for company-wide distribution.
Assist in compiling and analyzing departmental data to identify HR operational challenges and solutions.
Provide basic guidance to employees on HR processes and procedures.
Maintain accuracy in employee records.
Technical Skills Required
Nice to Have
PHR certification
Job Description
Position Summary
The People Operations Specialist, reporting directly to the Sr. Manager of People Operations, is responsible for accurate and timely assistance in the day-to-day activities of People Operations and is the primary support for Talent Acquisition. The incumbent participates in related special projects, initiatives, and events including but not limited to: communication, employee engagement and Public Affairs events, and back up support for benefits, HRIS, and other HR operational items.
Essential Functions
- Works directly with the Sr. Manager, People Operations to coordinate the day-to-day operational activities of the department consistent with best practices and company culture.
- Coordinates directly with employees and external immigration counsel with all documentation and administrative activities related to U.S. work visa sponsorship as required. Ensures accuracy and timeliness of all associated documents.
- Coordinates with employees and managers regarding travel/business visas to/from the U.S. as required.
- Coordinates onboarding and off-boarding activities for new and exiting employees.
- Assists the Sr. POPs Manager in the development, implementation, and maintenance of various HR processes and procedures.
- Prepares clear, concise communications for company-wide distribution such as new hire announcements, company events, and other related communications.
- Assists in compiling and analyzing departmental data as a means to gain insights and recommended solutions for various HR operational challenges.
- Provides basic guidance for employees as appropriate on HR processes and procedures.
- Maintains accuracy in employee records.
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- Two to three years of high-level administrative experience for Human Resources.
- Bachelor’s degree in HR, business, or other relevant discipline; or equivalent education, training, and experience required.
- Working knowledge of basic state and federal employment laws and regulations is required.
- Excellent written and verbal communication skills with keen attention to detail.
- Intermediate to advanced skills in Excel, Word, PowerPoint, and at least one HRIS.
- Proven experience and ability to use AI tools to improve processes and efficiency.
- PHR certification is a plus.
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- Must be able to sit/stand for long periods of time.
- Required use of standard office equipment including laptop, phone, copier, etc.
- Typical office environment.
- Must be able to walk through the factory environment safely.
- Ability to travel as needed.
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