Payroll and Benefits Manager

Job Summary

The Payroll & Benefits Manager is responsible for overseeing all aspects of payroll processing, benefits administration, and related financial operations. This role ensures compliance with federal, state, and local regulations, manages vendor relationships, and supports the organization’s compensation and benefits strategies. The manager will lead audit preparations, financial reporting, and the administration of employee programs, ensuring accuracy, timeliness, and confidentiality.

Key Responsibilities

• Payroll Administration
• Oversee end-to-end payroll processing, including cash management, tax compliance, state registrations, and payroll variance reconciliation.
• Manage the GL-SAP interface and ensure accurate payroll accounting and reporting.
• Supervise payroll back-end administration and resolve complex payroll issues.
• Benefits Administration
• Lead financial reporting, invoice payments, and recharges for all employee benefits.
• Administer incentive funding to individual HSA accounts.
• Oversee the management of risk insurance policies and certificates of insurance.
• Serve as the primary contact for benefits vendors and brokers.
• 401K Plan Administration
• Act as the 401K Plan Administrator, managing all employee transactions (e.g., hardship withdrawals, loans).
• Fulfill all financial and fiduciary responsibilities related to the 401K plan.
• Ensure compliance with ERISA and other regulatory requirements.
• Audit & Compliance
• Lead audit management and preparation for 401K, benefits, and worker’s compensation.
• Ensure compliance with all applicable laws and regulations.
• Maintain up-to-date knowledge of payroll and benefits legislation.
• Program & Policy Management
• Manage the Albea Relocation Program, ensuring smooth operations and compliance.
• Oversee centralized operational issues related to leased cars (violations, fuel cards, insurance, etc.).
• Develop and implement policies and procedures to improve payroll and benefits processes.
• Reporting & Analysis
• Prepare and analyze payroll and benefits reports for management.
• Provide insights and recommendations for process improvements and cost efficiencies.

Qualifications

• Bachelor’s degree in Human Resources, Finance, Accounting, or related field.
• 5+ years of experience in payroll and benefits administration, with at least 2 years in a supervisory or managerial role.
• Strong knowledge of payroll systems (e.g., SAP), benefits programs, and relevant legislation.
• Experience with 401K plan administration and audit processes.
• Excellent analytical, organizational, and communication skills.
• Ability to handle confidential information with discretion.

Preferred Skills

• Certification in Payroll (CPP) or Benefits (CEBS) is a plus.
• Experience with multi-state payroll and benefits administration.
• Proficiency in Microsoft Excel and HRIS systems.