The HR Specialist is responsible for supporting HR operations by managing, maintaining, and optimizing HR processes within the Workday system. This role requires strong attention to detail, technical proficiency in Workday modules, and the ability to handle confidential information. The ideal candidate will provide second-level support, run integrations and reports, and ensure accurate data management across various HR functions including recruitment, compensation, learning, and employee lifecycle processes.
Job Responsibilities:
- Workday System Configuration & Maintenance
- Set up and update Job Profiles within Workday to align with organizational changes.
- Validate Manager Self-Service (MSS) transfers, particularly Organizational Assignments, ensuring accuracy and compliance.
- Data Entry & Integration Management (EIB)
- Run EIBs (Enterprise Interface Builder) for key HR functions, including:
- Timekeeping and Absence data updates.
- Employee lifecycle events such as new hires (INT001), internal movements, and separations.
- Compensation implementations (e.g., merit increases, adjustments).
- Learning module updates (enrollments, completions).
- Performance management data input and tracking.
- Recruitment-related entries, including candidate status and offer details.
- Employee Support and Documentation
- Prepare and process non-standard Certificates of Employment upon request, ensuring proper approvals and formatting.
- Reporting
- Generate non-standard HR reports as requested by management and ensure data accuracy.
- Assist in custom report creation using Workday reporting tools.
- Integration and Payroll Support
- Run Payslip Integration processes, ensuring accurate and timely synchronization with payroll systems.
- Coordinate with payroll and finance teams for reconciliation and issue resolution.
- Tier 2 (L2) System Support
- Serve as Level 2 Support for Workday-related queries and issues.
- Escalate complex system concerns to appropriate technical teams and track resolution.
- Special Allowances & Benefits
- Manage and process Relocation Allowance entries and adjustments in Workday, ensuring proper documentation and compliance.
Qualifications:
- Candidate must have a Bachelor’s Degree, preferably a graduate of BS Business Management in Human Resource Development, BS Psychology, or equivalent.
- Candidate must have at least 6 months to 1 year of relevant experience in HR in general, advantage if with experience using Workday or other HRIS platforms.
- Candidate must have background in HR reporting, timekeeping, compensation, recruitment, and employee movements is an advantage.
- Candidate must have strong organizational and time management skills.
- Candidate must be highly detail-oriented with strong analytical skills.
- Candidate must have outstanding interpersonal and communication skills in both written and verbal.
- Candidate must be able to handle confidential and sensitive information with a high level of integrity.
- Candidate must be highly computer literate with capability in email, MS Office, and HR related software.
- Candidate must be willing to work in a hybrid set-up.
- Candidate must be amenable to be assigned to an office located in Taguig City
