Onboarding Specialist

Title: Onboarding Assistant

Duration: 12 months

Location: Indianapolis, IN 46225

Pay Rate: $ 24.25/hr on W2

Position Summary

• Support the U.S. Talent Acquisition team by managing the onboarding cycle for new hires from offer acceptance through Day 1

• Act as primary point of contact for new employees, ensuring completion of pre-employment requirements and a seamless onboarding experience

• Provide professional, flexible, and proactive support to recruiters, candidates, and business leaders

Position Responsibilities

• Deliver an excellent candidate and leader experience aligned with employer brand standards

• Own and manage the onboarding process, serving as the candidate's main contact for pre-employment tasks

• Monitor and track pre-employment screenings for finalist candidates

• Partner with HR business partners, compliance, legal, relocation, and immigration teams

• Serve as liaison to the New Employee Orientation program

• Manage interview suites and ensure they reflect company branding positively

• Oversee candidate status tracking in Workday ATS

• Manage background check and screening process in Sterling/First Advantage

• Identify and recommend process improvements for onboarding efficiencies

• Monitor candidate travel expenses and ensure compliance with policies

• Escalate complex issues or process troubleshooting to the GTA Lead

Qualifications

• Experience in talent acquisition and onboarding processes

• Previous experience with Applicant Tracking Systems (Workday preferred)

• Knowledge of background screening and I-9 verification processes

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

• Strong customer-service orientation with excellent communication skills

• Ability to build and maintain effective relationships across all levels of the organization

• Problem solving, conflict resolution, and decision-making skills

• Ability to work independently with limited supervision and escalate issues appropriately

Top Skills

• Talent Acquisition & Onboarding

• ATS & Background Screening (Workday, Sterling/First Advantage)

• Customer Service & Communication