Company Description
At Newhaul, we pride ourselves on being a leading logistics company committed to excellence, innovation and sustainable practices. We transport iron ore from the Mid-West region to our Geraldton Port facility, ensuring efficiency and reliability every step of the way. Our success is driven by our dedicated team who embody our core values of team thinking, simplicity, making a difference, and transparency.
Job Description
We’re seeking an enthusiastic and detail-oriented Recruitment and Mobilisation Coordinator to join our high-performing People Team. Based in our brand-new Perth CBD office, this is a dynamic, high-impact role that offers the opportunity to play a key part in delivering end-to-end recruitment and mobilisation processes that directly support the success of our operations
Reporting directly to the Recruitment Specialist, you’ll provide essential administrative support across the recruitment lifecycle. You will support the entire candidate journey—from attraction and compliance to setting people up for success on Day 1 - ensuring a smooth, supportive process for every new starter.
Key Responsibilities
Recruitment Support
- Maintain accurate candidate records and status updates in the ATS.
- Assist with initialphone screening during high-volume recruitment periods.
- Promote job vacancies on LinkedIn and Facebook with engaging, brand-aligned content.
- Prepare and send offers and employment contracts promptly.
- Track and update candidate progress throughout the recruitment process, including key stages like reference checks, medical results, and offers.
- Respond to candidate enquiries professionally and in a timely manner.
- Provide general admin support to the Recruitment Specialist.
- Coordinate and complete onboarding tasks, including the distribution of induction materials and ensuring new hires are set up for a smooth start.
Compliance & Pre-Employment
- Schedule medicals and drug/alcohol testing; follow up on outstanding results.
- Issue and track psychometric assessments (e.g. Predictive Index).
- Follow up on outstanding compliance items (e.g. licences, work rights).
- Ensure candidate records meet HR data privacy and compliance standards.
- Conduct reference checks and document outcomes.
Relocation Coordination
- Act as the primary owner of the relocation process, serving as the subject matter expert and ensuring all activities are managed in line with the company’s relocation policy.
- Liaise with relocating employees, outlining required steps and tracking progress.
- Follow up on forms, quotes, and documentation to meet mobilisation timelines.
- Coordinate with site HR to ensure temporary accommodation availability.
- Track relocation expenses and maintain alignment with budget.
Qualifications
What You'll Bring
- Tertiary qualifications in Human Resources, Business Administration, or a related field (preferred)
- Minimum 3 years’ experience supporting recruitment within a lean, fast-paced environment—ideally as part of a broader HR or People Team function
- Proficiency with HRIS and applicant tracking systems (SmartRecruiters experience highly regarded)
- Strong organisational skills with the ability to manage competing priorities and deadlines
- Clear and professional communication skills, both written and verbal
- A high level of discretion, confidentiality, and professionalism in handling sensitive information
Additional Information
What's On Offer
Along with being part of a supportive and professional team that values your contributions, you'll also enjoy the following benefits:
- Prime location: Work in a brand-new, modern building in the heart of the Perth CBD, with easy access to public transport, cafes, and local amenities.
- State-of-the-art facilities: Enjoy on-site access to a gym, swimming pool, and top-notch end-of-trip facilities, including bike storage, showers, and lockers.
- Competitive salary: Receive a competitive salary that reflects your experience and the value you bring to the team.
- Exciting growth: Be part of a company on an exciting expansion trajectory.
Sound like you? Please click the apply button to submit your application and resume.
Newhaul believe in creating a diverse and inclusive workplace, which is why we are an equal opportunity employer and welcome and encourage applications from people of all backgrounds.
