Office Coordinator in MALTA

Hi, we're Northern Gas and Power

Northern Gas and Power (a subsidiary of Global Procurement Group) is an international

energy procurement specialist and is the largest energy consultancy in Europe. We guide

businesses of all sizes ranging from SMEs to global organisations in purchasing their

energy contracts.

We set up comprehensive strategies for organisations to procure their energy contracts;

negotiate contracts with energy suppliers; introduce and operate risk management

frameworks; collect, check, and analyse invoices; and calculate organisations’ GHG

emissions and carbon footprints.

The opportunity

As our Office Administrator you will be responsible for ensuring the efficient day-to-day

operation of the office environment, serving as the central point of contact for all office-

related needs. This role plays a key part in supporting a professional, well-organised, and

welcoming workspace, contributing to the overall employee experience, guest experience

and smooth business operations.

What exactly will you do?

• Welcome and assist guests and external visitors, upholding a high standard of professionalism and hospitality.
• Serve as the main point of contact for all office-related queries, issues and communications, ensuring a timely and professional resolution.
• Manages office supplies and inventories, schedules, office logistics and general organization.
• Coordinate meeting room bookings, ensuring availability, cleanliness, and appropriate setup of equipment and materials.
• Coordinate housekeeping facilities.
• Coordinate maintenance, inspections and repairs for office equipment and building facilities.
• Assist teams in administration support when required.
• Collaborate with the Events Planning team to organise and execute fun and engaging staff events.
• Contribute to health and safety procedures reporting potential hazards.

What we’re looking for

• Administrative or secretarial studies.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Fluent in both Maltese and English (written and spoken).
• At least 3 years of experience in an administrative, office coordinator, or receptionist role.
• Experience in managing office supplies, calendar management and vendor relationships.
• Organisational Skills: Able to multitask, prioritise and keep the office running efficiently.
• Communication: Professional verbal and written communication in both English and Maltese.
• Problem-Solving: Proactive in identifying issues and implementing effective solutions.
• Attention to Detail: Strong focus on accuracy and quality in administrative tasks.
• Team Support: Willingness to assist colleagues and adapt to changing needs.

What’s in it for you?

💎 Competitive Salary: Enjoy an industry-leading compensation package with a base salary of €22,000 – €25,000 (depending on experience).

🌍 Purpose-Driven Impact: Play a vital role in fighting climate change. Your work will directly contribute to reducing global carbon emissions and improving sustainability for businesses worldwide.

🚀 Accelerate Your Career: Learn from experts in the industry. Our team features top-tier talent, providing you with unparalleled opportunities for growth and mentorship.

📈 Clear Path to Advancement: We believe in nurturing our own – promotions from within are our speciality.

🕰️ Work-Life Harmony: Say goodbye to late finishes! Maintain your social life and enjoy uninterrupted time with friends and family.

🎁 Outstanding Perks: Enjoy exciting incentives, rewards, and extras that make working here even more fulfilling.

• Extra Time to Recharge: Enjoy a paid month off in December in addition to your annual leave.
• Exclusive Discounts: Unlock unique savings through company-only deals.
• Mental Health Support: We prioritise your well-being with a dedicated mental health programme, offering resources and support to keep you thriving.
• Refer a Friend Bonus: Earn extra rewards by referring top talent to our team – because great people know great people!
• Relocation Support: Moving for the role? We’ve got you covered with comprehensive relocation assistance to make your transition smooth and stress-free.
• Comprehensive Health Insurance: Your health matters to us. We provide extensive private health insurance coverage, ensuring you have access to quality care when you need it most.

Diversity in our heritage, inclusion in our future.

NGP is a Disability Confident employer and is committed to inclusion and diversity. We

welcome applications from people with a disability or long-term health condition.

We do our utmost at Northern Gas and Power, part of Global Procurement Group (GPG)

to value our People for who they truly are. We want all our colleagues to feel free to be

themselves at work.

Our People Strategy reflects our vision of an attractive and diverse organisation.

Between all our companies, our colleagues make up over 30 nationalities from five

countries around the globe.

We’re building a welcoming workplace where we recognise, respect, and celebrate each

other’s stories. Be part of our story. Be you at NGP. #BeYouAtNGP

For more information on how we process your data, please refer to our Candidate

Privacy Policy – this can be found on our Careers page.