Human Resources Specialist in VIETNAM

Mission:

HR Specialist will be in charge of a variety of HR-related duties, with a focus on employee onboarding and offboarding, expatriate services and HR administration.

Essential Functions:

General HR and Administration:

• Monitor budgets by department and prepare required reports.
• Collaborate effectively with HR-Admin and other teams to complete tasks efficiently.
• Prepare company newsletters and support engagement activities as needed.
• Provide required reporting data and support the Office & HR Manager when necessary.
• Follow up on the Background Check process, employee onboarding and offboarding, and equipment preparation.
• Support expatriate staff in the visa, work permit, and temporary residency card application process, including monitoring renewal terms and handling related tasks.
• Implement and recommend employee training and development plans.

Compensation, Benefits, and Payroll:

• Compile data for payroll, compensation, and benefit packages.
• Monitor payments for Social, Health, and Unemployment Insurances, Union fees, and premium health insurance package costs, including annual renewals.
• Assist employees with their eligible benefits and process their queries in a timely manner.

HR Policies and Compliance:

• Prepare and ensure well-organized HR documentation, such as labor contracts, HR records, and reports.
• Update and maintain staff databases, organizational charts, detailed job descriptions, and salary records.
• Prepare and implement HR policies and announcements throughout the organization.
• Stay up-to-date and ensure compliance with labor legislation changes.

The above statements cover what are generally believed to be the principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Profile:

The most successful candidates for this role will have:

• Familiar with labor laws and practices related to contract, C&B, and recruitment of both Vietnamese and expatriate employees.
• Hands-on experience in supporting working visa, work permit, and relocation logistic support for expatriate.
• Experience in Payroll and working with Social Insurance department, District Labor Union, Tax.
• Strong self-discipline. High sense of integrity, professionalism and responsibility in confidential matters.
• Pro-active, detail-oriented, self-motivated, good communication and team-work skills.
• Proficiency in English (both verbal and written).
• Technology literacy - Office applications like Microsoft Office, Google Workspace, or MacOS iWork suite. Experience in design tools like Canva is a plus.

Physical Demands & Working Conditions:

• Prolonged periods of sitting and/or standing at a desk and working on a laptop.

Benefits:

As a full-time employee, you are eligible for our benefits program:

• Attractive salary package and 100% Gross Salary in probation period.
• 13th-month salary.
• 18 days of annual leave (cashback allowed if not used) and plus 4 days for an overseas company trip.
• Multiple allowances (Lunch, Gym, Parking, Birthday/Tet/Wedding voucher... ).
• Full social, health and unemployment insurance.
• Premium healthcare insurance for you and coverage for 1 extra family member.
• Monthly team-building activities (Bowling, Go-Kart,....) and special celebrations on Autumn Festival, Halloween, Christmas, Tet, …
• Monthly happy lunch/birthday celebration and happy hours every day with free snacks, soft drinks, fruit, and coffee.