We are
Rydoo! Europe’s fintech scale-up that makes expense management the easiest part of your day.
Expense management has been too complicated for too long. Rydoo's app backed with OCR technology helps our clients save time and money with just a few clicks & photos.
We are building a new generation of expense management software with a product-first approach that our end-users truly benefit from.
Rydoo in a snapshot
- Ambitious international team (150+ Rydoo'ers)
- 33 nationalities speaking over 15 languages
- 6 hubs across 3 continents
- Easy-to-use expense management app available on iPhone and Android
- Supporting over 10,000+ clients and 1 million+ users worldwide
- 4.4 employer score on Glassdoor
The Role
As an
Office & Employee Experience Coordinator at Rydoo, you will play a key role in creating an inspiring and efficient workplace where employees feel engaged and supported. Based in our
Mechelen office, you will be the go-to person for all office-related matters, ensuring a smooth and enjoyable working environment.
We are looking for an
energetic and proactive team member who likes to work in a dynamic scale-up environment and enjoys juggling different responsibilities. From
office operations and employee experience to
event planning and workplace well-being, your impact will be felt across the company. At the same time, we expect you to set
clear boundaries,
take ownership of the office environment, and
lead with confidence and structure to ensure everything runs smoothly.
What You'll Do
- Office Management: Ensure the Mechelen office runs efficiently, maintaining a welcoming and well-organized workspace.
- Employee Experience: Foster a positive and engaging workplace culture by coordinating team and company events and creating moments that matter.
- Onboarding & Relocation Support: Provide a smooth onboarding experience for new joiners, making sure they feel at home from day one—especially those relocating from abroad.
- Business & Travel Support: Arrange business trips (flights, hotels) and assist with relocation logistics when needed.
- Fleet & Facilities Support: Support managing our company fleet, including employee vehicles and the shared pool car.
- Health & Safety: Ensure a safe and compliant work environment.
- Supplier & Vendor Coordination: Manage relationships with external vendors to keep operations running seamlessly.
- Enforce Structure & Boundaries: Set clear expectations for office behavior, ensuring the workplace remains organized and efficient.
Who You Are
- A strong communicator who can confidently set expectations and ensure they are met.
- Someone with a natural sense of authority who can lead the office in a strict yet approachable manner.
- A people-first professional who enjoys creating a great workplace experience.
- Highly organized and proactive, with the ability to handle multiple tasks independently.
- Comfortable working in a fast-paced, scale-up environment.
- Flexible
Requirements
- Speak fluent English and Dutch
- Knowledge of Microsoft Office programs
- Fit in with and respect our philosophy, culture and values
- Flexible and adapt to continuously changing environment
- Creative, open minded, and result oriented
- Excellent interpersonal and communication skills
- Nice to have: Certificate prevention advisor
Languages
- Working proficiency in English (C1+)
- Excellent proficiency in Dutch (C2+)
Practicalities
- You’ll be reporting to the VP People
- You’ll be part of the HR team
- Our Office is super close to the Mechelen train station
- You would ideally start in April, latest May but we are FLEXIBLE as this is one of our company values!
- You’ll be working 20 hours per week
- Mandatory in-office timeframes: Mondays from 9 AM to 1 PM for new employee onboardings and Wednesdays from 11 AM to 3 PM for organizing office lunches. The remaining working hours are flexible.
Benefits
Next to our amazing team, informal & international company culture and our mission to become the N1 expense management tool in Europe, we offer some nice benefits that make working at Rydoo even more fun:
- A competitive package, including salary and benefits
- Meal vouchers of €8 per day
- Pool car
- Group insurance
- Health insurance, both hospital and ambulatory
- €1000 / year learning and development budget
- Upskilling through training and coaching
- Professional freedom and a flexible work environment
- Regular company and team events
- Wonderful international team with more than 33 different nationalities
- Free drinks, fruits & snacks to provide you with all the energy to do your job + the occasional afterwork drink and great parties (believe us )
- Permanent contract
