Human Resources Administrator in MALTA

Hi, we're Northern Gas and Power

Northern Gas and Power (a subsidiary of Global Procurement Group) is an international energy procurement specialist and is the largest energy consultancy in Europe. We guide businesses of all sizes, ranging from SMEs to global organisations in purchasing their energy contracts.

We set up comprehensive strategies for organisations to procure their energy contracts; negotiate contracts with energy suppliers; introduce and operate risk management frameworks; collect, check, and analyse invoices; and calculate organisations’ GHG emissions and carbon footprints.

Our consultancy is supported by our unique ClearVUE platform that brings together and visualises information from a global energy portfolio down to the last detail – helping our clients work towards their Net Zero goals and ensuring compliance with climate-related legislation.

Join our global family, with modern and vibrant offices in the UK, France, Malta, India, and Italy. Be part of a team that’s leading the way in energy consultancy and helping businesses make informed decisions about their energy consumption.

What is this job about?

This role involves ensuring that all employee records are well-organized, up-to-date, and compliant with legal standards. The HR Administrative will handle tasks such as collecting and submitting work permits, maintaining employee profiles in our systems, and managing tax-related forms like FS4.

The ideal candidate will be highly organized, able to multitask effectively, and maintain confidentiality in all HR-related matters. This position plays a key role in supporting smooth onboarding and offboarding processes and providing overall administrative support to the HR team.

What exactly will you do?

• Ensure accurate and timely collection, review, and submission of work permit documentation while maintaining legal compliance.
• Set up and update employee profiles on PeopleHR, maintaining accurate records.
• Gather and submit FS4 tax forms, collaborating with finance as needed.
• Coordinate onboarding processes, including welcome materials and IT/equipment setup.
• Organize, update, and maintain employee records to ensure compliance and accuracy.
• Perform regular audits of employee records, ensuring they are complete and current.
• Provide general administrative support to the HR team (e.g., reporting, scheduling).
• Assist with offboarding by managing necessary documentation and ensuring a structured exit process.
• Handle additional administrative tasks as needed, such as preparing reports, scheduling meetings, and supporting employee requests.

What we're looking for

• 1–2 years of experience as an HR Admin, HR Assistant, or similar role.
• Strong organizational and multitasking skills with the ability to handle confidential information.
• Advanced English proficiency with strong interpersonal and written communication skills.
• Familiarity with HR systems and proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Analytical mindset with the ability to collect, interpret, and present HR-related data.
• Understanding of HR best practices, labor laws, and compliance requirements.
• Ability to work collaboratively across teams and independently when required.
• Bachelor’s degree in Human Resources Management or a relevant field is considered an asset

Why You’ll Love Working with Us

💎Competitive Salary: Enjoy an industry-leading compensation package with a base salary of €22,000 – €24,000 (depending on experience).

🌍 Purpose-Driven Impact: Play a vital role in fighting climate change. Your work will directly contribute to reducing global carbon emissions and improving sustainability for businesses worldwide.

🚀 Accelerate Your Career: Learn from the experts in the industry. Our team features top-tier talent, providing you with unparalleled opportunities for growth and mentorship.

📈 Clear Path to Advancement: We believe in nurturing our own – promotions from within are our speciality.

⏰ Work-Life Harmony: Say goodbye to late finishes! Maintain your social life and enjoy uninterrupted time with friends and family.

🎁 Outstanding Perks:

• Extra Time to Recharge: Enjoy enhanced annual leave, including additional time off in December, as a reward for your hard work
• Exclusive Discounts: Unlock unique savings through company-only deals.
• Refer a Friend Bonus: Earn extra rewards by referring top talent to our team – because great people know great people!
• Mental Health Support: We prioritize your well-being with a dedicated mental health program, offering resources and support to keep you thriving.
• Relocation Support: Moving for the role? We’ve got you covered with comprehensive relocation assistance to make your transition smooth and stress-free.

GPG is an equal opportunity employer, and applicants will be considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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