As an Office Administrator you will be joining forces with our existing Office Administrator as part of our HR team. Office Administration focuses on employee support, motivation, and daily engagement.
You will be the main point of contact in office inquiries; working closely with colleagues in Latvia, as well as establishing global connections with colleagues in Germany and other company locations.
Responsibilities
- Organize day-to-day office administrative tasks (e-mails, phone calls, correspondence coordination, office guests welcoming)
- Manage office supplies purchasing process
- Manage and communicate with vendors, including office building manager and other service providers
- Evaluate cooperation partners, summarize offers from external service providers, and present them to the company’s management
- Assist in creating visual design materials
- Organize information flow within the office
- Support event planning and organization, bringing creative ideas to the table
- Maintain useful contacts and vendors for various office needs
- Organize business travel arrangements for employees
- Provide relocation support assistance
Requirements
- Excellent communication skills Latvian and English languages. English is required for communication across our international locations
- Customer-centric approach with a friendly and professional manner
- Previous experience in a similar role is an advantage but not required
- Good problem-solving skills and ability to work independently
- Solution-oriented and a team player
- High sense of responsibility and precision in data handling
- Excellent organizational skills
- Creativity and ability to contribute ideas for events and office improvements
- Ability to create visual design materials using Canva and interest in social media will be seen as an advantage
We Offer
- Monthly gross salary from 1400 to 1700 EUR, depending on your level of expertise.
- Family-oriented company values and healthy attitude towards work and life balance - granting additional 4 vacation days, birthday leave, "Happy Land" space in the office for children, etc.
- Individual development and learning plan, including yearly budget for external training.
- Necessary essentials – health insurance with dental services and sports coverage.
- Possibility to work in mutual trust and positive team environment, to be creative and improve working flows by self-initiatives.
- Friendly, multicultural and cooperation orientated colleagues.
About Us
Arvato Systems is an international IT specialist that supports major companies in Digital Transformation. We stand for strong industry knowledge, in-depth technology expertise and a clear focus on customer requirements. Working as a team, we develop innovative IT solutions, transition our clients into the Cloud, integrate digital processes, and take on IT systems operation and support. As part of Bertelsmann, we are built on the solid foundations of a German global corporation. At the same time, we rely on our strong strategic partner network with top international players such as AWS, Google, Microsoft and SAP. We make the digital world easier, more efficient and more secure and our customers more successful.
We Empower Digital Leaders.
arvato-systems.com
At the heart of our company is the well-being of our employees and the planet, which we believe go hand in hand. Thats why we provide our team with the tools and environment they need to thrive, ensuring that every team member feels valued and respected. In our inclusive workplace, diversity is not just celebrated but is a cornerstone of our success!
Moreover, our commitment to sustainability and social responsibility is evidenced by our Family Friendly certification from SIF, Green Office recognition and commitment from WWF, and our adherence to Latvias Inclusion and Diversity charter.
We look forward to receiving your application.
Received application information is treated as highly confidential and will only be used for recruitment process of this position. Data submitted will be secured and processed only for the purpose of recruitment and shall be deleted after its conclusion. For more information, please click here .
Company: SIA Arvato Systems Latvia
Country: Latvia
State/Region: Riga
City: Riga
Postal Code: LV-1013
Job ID: 278421
Date: Mar 18, 2025
Location:
Riga, RI, LV, LV-1013
Job Segment: Administrative Assistant, Event Planning, ERP, SAP, Administrative, Hospitality, Technology
