Executive Administration

Short Summary This Role :

Our client are seeking a dedicated and organized Administrative Clerk with strong experience in office administration, logistics, and handling travel arrangements for expatriates. The ideal candidate will play a crucial role in providing support to the administrative team, managing day-to-day operations, and ensuring efficient office logistics.

Job Responsibilities:

• Provide administrative support to office staff and management.
• Organize and maintain office files, records, and documents.
• Assist in preparing reports, presentations, and correspondence.
• Handle office supplies and inventory management.
• Manage the office calendar and schedule meetings and appointments.
• Coordinate logistical arrangements for events, meetings, and company functions.
• Manage office equipment and ensure everything is in working order.
• Liaise with vendors for office supplies and services as needed.
• Handle shipping, receiving, and distribution of materials as required.
• Coordinate travel arrangements for expatriates, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and ensure all logistics are well-organized.
• Ensure that expatriates’ visa, immigration, and work permits are processed and up to date.
• Assist with expatriate relocation services, including housing and settling-in arrangements.

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Job Requirements:

• Minimum of a Diploma or equivalent in Business Administration or a related field.
• At least 2-3 years of experience in office administration, logistics, and handling travel arrangements for expatriates.
• Previous experience working with international clients or expatriates is a plus.
• Strong organizational and time-management skills.
• Good communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office management software.
• Knowledge of visa and immigration procedures for expatriates.
• Ability to handle confidential and sensitive information with discretion.