Administrator - BD in BANGLADESH

In a nutshell :

This role is responsible for the sustainable and efficient running of the local office from a facilities perspective. You will also support with the delivery of colleague and supplier events, making sure they are planned and successfully implemented. Along with day to day facilities support this role includes providing and maintaining a safe, secure, clean, tidy work environment with effective administrative services.

What I need to do :

• Responsible for the overall maintenance of the local office this includes full spectrum of office related administration functions, including but not limited to maintaining an adequate stock of office supplies and equipment, facilities management, pantry supplies and leasing administration. Record and process invoices, receipts and payments
• Collaborate with the local management team and the Country Lead to facilitate administrative communications, provide briefings on administrative tasks, and ensure effective execution
• Serve as the primary point of contact for Building Management Office.
• Greeting, Welcoming and directing visitors appropriately
• Organizing local supplier events. Supporting the leadership team by ensuring that any supplier event is held successfully. This includes planning, costing, locations, equipment, communication and support.
• Organizing/coordinating colleague events where required. This will include events such as colleague conference, team away days, Annual dinners, charity events. The role will take responsibility for the successful delivery of these events by planning, costing, location selection, equipment and any other requirements. Some of these events will involve supporting the Make IT Better Team with organising.
• Liaising with vendors, contractors for office equipment, etc. Ensuring we are getting great service.
• To run an effective and efficient operation of mail room and storage room.
• Maintain samples inventory, picking, location assistance and ensure colleagues are follow the housekeeping rules
• Work closely with line manager to develop and implement office administrative systems/procedures
• Responsible for communicating any relevant messages with colleagues regarding office/events through huddles, email and team meetings
• Handle office car bookings and third-party car booking requests efficiently and manage supplier visit tracker & domestic tracker
• Assist with temporary parking arrangements and issue parking stickers to new employees
• Participate and contribute to working groups set up on areas such as office relocation projects
• Maintain the travel record and assign travel approval form number
• Arrange travel plans for overseas visitors and support with documentation and visa requirements when necessary
• Handle custody of petty cash
• Handle ad hoc duties as assigned

How I will succeed :

• Provide a safe working office environment
• Maintain an organised and effective mail room and storage room
• Effective working relationship with the colleagues
• Applying company values in every task
• Positive feedback from colleagues

What I need to know :

• Diploma or the equivalent in related experience
• 1- 2 years relevant working experience in general office administration
• Good spoken and written in English & Local Language
• Excellent communicated and interpersonal skills
• Pleasant, punctual, mature, detailed minded and responsible
• The ability to work autonomously
• Able to handle multi-tasks effectively and prioritize work to meet tight schedules / deadlines
• Proficient in Microsoft Office Applications: Word, Excel, PowerPoint
• Friendly, open and positive approach