Data Management Coordinator in NETHERLANDS

Please send your CV and cover letter by email to Mireille Deen (recruitment@accesstomedicinefoundation.org). Unfortunately, we cannot disable the 'Easy Apply' option. Nevertheless, because these applications are incomplete, they will not be considered.

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Access to Medicine Foundation – Data Management Coordinator

We are seeking a dynamic and talented Data Management Coordinator with a background in data management, research or operations and a strong ability to understand the needs of internal and external users of data the Foundation manages, including research and engagement teams. Set within a supportive, creative and collaborative environment, this role enables efficient use of data and  is a fundamental to data integrity at the Foundation.

Period: 1 year (with possibility of renewal)

Work experience: 2 years

Remuneration: € 3.500,- - € 3.800,- per month (gross, based on full time employment - 40 hours)

Location: Amsterdam

Work permit: A valid work permit to work in the Netherlands is required

Closing date: Applications will be reviewed on a rolling basis

Start of employment: As soon as possible

About the Foundation

The Access to Medicine Foundation is an independent non-profit organisation, based in Amsterdam, that seeks to transform the global healthcare ecosystem by motivating and mobilising companies to expand access to their essential healthcare products in low- and middle-income countries (LMICs). The core pillar of our work is analysing how pharmaceutical companies and other essential healthcare companies currently address the affordability and accessibility of their products in these countries, and highlighting gaps, best practices and opportunities. To translate our research into real-world change, we engage with a wide network of global health stakeholders, including pharmaceutical companies, governments, international agencies such as the United Nations and World Health Organization, media, and investors.

Operations at the Foundation

You will be joining our Operations, Data Management and IT (ODMIT) team, reporting to the Director of Research and Operations. Our workstyle is highly collaborative, yet with clear ownership of different streams and projects. We work closely with colleagues at all levels of the organisation, including the CEO and members of the engagement and research teams. The ODMIT team plays a central role within the Foundation in providing optimal circumstances for other teams to work in, enabling cross-functional collaboration and ensuring data integrity.

Your main tasks and responsibilities

• Develop and maintain Standard Operating Procedures for a variety of data management activities (transfer of data, confidentiality of data, storage, archival, access, processing  of data) and disseminate in the organisation.
• Ensure data practices comply with rules and regulations including GDPR, information security, Non-Disclosure Agreements (with collaborating companies) as well as ethical requirements and commitments.
• Audit/access current data practices with the intent to providing recommendations for process improvement and refinement.
• Maintain and improve data management structures, including for research data, contact management and operations management.
• Develop and maintain “Best Practice” guidelines for data standardisation and harmonisation.
• Review and improve the Foundation’s data collection process and tools for research projects.
• Evaluate and improve the use of data management applications including CRM, project management and research data bases.
• Provide (consultative) data management advice to research teams and other teams as required (i.e. data structure, data collection options).
• Provide advice to research teams on scoring frameworks for active research programmes.
• Train Foundation employees on data management platforms.
• Establish a framework to build organisational-wide knowledge by operationalising SOPs.

What do we expect from you?

Analytical thinking skills: You can analyse complex situations and make connections within the business process.

Passion for data and systems: You have a deep interest in collecting, analysing and interpreting data, and you are familiar with various data management systems.

Ownership and people skills: You take responsibility for following up on processes and have the skills to bring colleagues along with changes.

Affinity with applications: Knowledge of AirTable, Wrike, Copper and Power BI, or similar systems, is a plus.

Independence and accuracy: You work independently and in a structured way, with a strong emphasis on accuracy and precision.

Agile and stress-resistant: able to work to multiple deadlines and flag potential roadblocks and/or bottlenecks before they become urgent.

Communication skills: You are able to communicate effectively with various stakeholders and can express yourself fluently in English.

Experience and qualifications

• Qualifications: Bachelor's degree in Life Sciences or Mathematics.
• Essential: 2-3 years’ experience working in a comparable role, preferably for an organisation in the healthcare industry, that is active in a similar field and that specialises in stakeholder communications (i.e., specific objectives and communication styles to be tailored per audience).
• Essential: Ability to convert large datasets into  compelling insights that can be used in reports and external engagement.
• Data management or analytics qualification is a plus (experience with platforms such as Airtable, Notion, Microsoft 365 administration, Google Workspaces administration, scripting, SQL, APIs or similar).
• Project management experience is a plus.
• Highly proficient in English.
• Knowledge of GDPR and experience with DPIA is a plus.
• Experience with data collection processes is a plus.
• The position will be based in Amsterdam and a valid work permit to work in the Netherlands is needed, EU applicants welcome.

What we offer you

• A dynamic, innovative, working environment with an international team based in our Amsterdam office.
• Hybrid options available: 2-3 days per week in our office in Amsterdam, with the option to work from your home in the Netherlands on the remaining days. (This position is not available for remote working in a country outside the Netherlands – there will be no compensation for relocation costs).
• The opportunity to help achieve effective and impactful communications streams, with space to be creative and propose new solutions.
• Benefits include 25 holidays on an annual basis based on a fulltime employment, mandatory company pension scheme, holiday allowance and reimbursement of public transport to work (if living beyond 10km from the office).

How to apply:

Interested in this exciting opportunity? Please send the following documents to Mrs. Mireille Deen at recruitment@accesstomedicinefoundation.org:

• Your cover letter with your motivation on why you would like to join the Access to Medicine Foundation and why you are a good fit for this role;
• A brief summary of recent projects, including your contribution to them, that illustrate how you fit the profile described under the heading “What we are looking for”, supported by evidence as far as possible;
• Your resume, and;
• The contact details of two references (e-mail address and/or phone number).

The applications will not be considered unless they are complete with all supporting documentation provided.