This job is fully Remote! Clear and excellent English communication skills required.
Job Description:
Tutor Me Education is seeking a highly skilled and detail-oriented Payroll Specialist to join our team. The ideal candidate will have extensive experience running payroll using ADP, with a strong proficiency in Google Sheets and Excel. The Payroll Specialist will play a key role in ensuring accurate and timely payroll processing for our employees in both the United States and California. This position requires an individual with a high level of attention to detail and a thorough understanding of payroll laws and regulations in California and across the United States.
Key Responsibilities:
Process bi-weekly payroll for employees in multiple locations, ensuring all calculations are accurate, compliant, and timely
Utilize ADP payroll software to input and manage payroll data, including new hires, terminations, salary changes, overtime, and deductions
Maintain accurate employee records, ensuring all payroll-related data is current and up-to-date
Review and ensure compliance with federal, state, and local payroll laws, including tax withholdings, benefits deductions, and wage garnishments
Prepare and file payroll taxes and related filings, including federal, state, and local tax payments, and year-end forms
Generate detailed payroll reports, track hours, overtime, and PTO usage, and resolve discrepancies or issues related to employee pay
Assist with audits and ensure accurate documentation for internal and external audits
Provide support to employees regarding payroll questions, deductions, and issues
Monitor changes in payroll regulations and best practices, ensuring the company remains compliant with all applicable laws
Collaborate with the HR and finance departments to ensure smooth integration of payroll and benefits
Requirements
Qualifications:
At least 3 years of payroll experience, with expertise in running payroll using ADP
In-depth knowledge of payroll processing in both the U.S. and California, including understanding of federal and state tax regulations
Advanced proficiency in Google Sheets and Excel, including formulas, pivot tables, and data manipulation
Strong attention to detail, with a high degree of accuracy in all payroll-related tasks
Ability to handle confidential and sensitive information with discretion
Excellent organizational and time management skills, with the ability to meet deadlines in a fast-paced environment
Strong communication skills, with the ability to respond professionally to employee inquiries and resolve issues effectively
Ability to adapt to new technologies and systems as needed
A strong team player who is willing to collaborate with others to solve problems
Preferred Qualifications:
Knowledge of accounting principles and experience with general ledger accounting
Certification in Payroll (CPP) or related credentials is a plus
