Strong and modern IT is one of the strategic success factors for the future competitiveness of Hapag-Lloyd. For this reason, the size of IT organization in Gdansk will soon reach 400 experts in various technology, service and project delivery areas. We want to optimize internal administration and governance effort for the IT team in Gdansk as well as adjust ways of working to the practices across other Hapag-Lloyd sites where IT teams are based. Therefore, we are looking for a talented and ambitious person willing to apply for the role of Tech Centre Governance and Admin Specialist, reporting to the Head of Tech Centre in Gdansk.
- Coordinate various initiatives for IT teams based in Gdansk in areas related with both IT initiatives as well as KC Gdansk areas.
- Content Creation & Communication: liaison with Knowledge Center (KC) management team, IT Communication team as well as Hapag-Lloyd (HL ) Communication experts to support creation of communication content for internal and external platforms, including social media updates, newsletters, and short reports.
- Data Management & Reporting: Collect, analyze, and prepare various reports and presentations for team and leadership meetings; track budget expenditure and assist in managing related data; ensure that all relevant data is collected, verified, and stored appropriately for ongoing projects.
- Calendar Management & Coordination, support the Head of Tech Centre and the Gdansk IT Management team by overseeing the scheduling of meetings, ensuring proper time coordination with support staff from Poland, Germany, and India; assist in managing the director's calendar, coordinating appointments, preparing the agendas, taking minutes, and resolving potential conflicts in meeting schedules.
- Business Travel Support and Meetings/Events coordination: Organize and book travel arrangements such as hotels, restaurants, taxis, and other related logistics for business trips; Ensure smooth coordination of travel plans, staying updated on travel policies and requirements.; assist with the organization and coordination of on-site meetings and events including cl.,visitor management, ensuring logistics and preparations run smoothly.
Qualifications - Language Skills: Fluent in English, with strong written and verbal communication.
- Communication: Excellent interpersonal and communication skills, both in formal business settings and across cultures.
- Business Etiquette: Understanding of professional conduct and etiquette, especially in handling executive-level correspondence and communication.
- Educational Background: Preferably a student or graduate in Business Administration, English Language, Social Media Communication, Marketing, or IT.
- Technical Skills:
- Proficiency in Microsoft Office tools (PowerPoint, Excel, and Outlook).
- Experience with social media platforms and content creation tools.
- Organizational Skills: Ability to multitask, prioritize, and manage time effectively while working across multiple teams and geographies.
We offer Knowledge Center in Gdansk One of the goals of Hapag-Lloyd strategy, is to become more agile in the way we work and to create an environment in which we can make faster and innovative decisions. Knowledge Center in Gdansk enables the further accelerated growth, especially in the area of developing innovative digital solutions, agility and business centricity. To learn more, please check our website - https://knowledgecenter.pl/
We offer: - Private medical care (Saltus)
- Gym card (Multisport)
- Attractive annual bonus up to 22,5%! (depending on company performance results)
- Group life insurance and employee capital plan (PPK)
- Cafeteria benefit system (cinema tickets, vouchers etc.)
- Focus on healthy lifestyle (fruit days, bike competitions, football trainings)
- Charity and volunteer initiatives
- Modern and well-connected office (Alchemia complex in Gdańsk Oliwa)
- Relocation support (financial support, covering immigration process for non-Polish citizens)
- Internal learning management system
- Development budget (sharing the costs of certifications and conferences/ IT events)
- Flexible working hours and home office possibility (hybrid work model)
About Us With a fleet of 287 modern container ships and a Vessel Capacity 2.2 million TEU, as well as a Container Capacity 3.2 million TEU including one of the world’s largest and most modern reefer container fleets, Hapag-Lloyd is one of the world’s leading liner shipping companies. In the
Liner Shipping segment, the Company has around 13.500 employees and 400 offices in 139 countries. Hapag-Lloyd has a container capacity of 11.9 million TEU – including one of the largest and most modern fleets of reefer containers. A total of 114 liner services worldwide ensure fast and reliable connections between more than 600 ports across the world. In the
Terminal & Infrastructure segment, Hapag-Lloyd has stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. The roughly 2.600 employees assigned to the Terminal & Infrastructure segment deal with terminal-related activities and provide complementary logistics services at selected locations.
