AVP, Admin & Facility - Bank in HONG KONG SAR

AVP, Admin & Facility - Bank

Your new company

An overseas bank is seeking an Assistant Vice President overseeing administration and facilities.

Your new role

• Follow company guidelines and instructions from supervisors to fulfil responsibilities in Office Administration and Facilities Management:
  
• Ensure workplace safety facilities' compliance, including coordinating with the Building Management Office.
  
• Oversee office maintenance, Audio & Video system setup, and room arrangements.
  
• Manage office equipment, room bookings, and vendor coordination for setup, maintenance, and inventory checks.
  
• Handle IP phone and voice recording systems, conducting regular checks on voice records.
  
• Handle various Office Administration tasks such as managing office supplies, procurement, and office relocation projects.
  
• Conduct fixed asset checks and prepare monthly fixed asset reports.
  
• Maintain telephone assignment records and update floor plans.
  
• Assess and oversee the adherence to operational procedures based on Head Office protocols and local regulations.
  
• Supervise centralised mailing operations, liaising with external vendors for document deliveries to ensure timely dispatch to third parties.
  
• Offer administrative and operational assistance to affiliated companies and branches as required.
  

What you'll need to succeed

• Associate degree holder or above in related discipline.
  
• 6 years or above in facility Management and Office administration.
  
• Track experience in leading a team of tea ladies/ messengers/ drivers.
  
• Experience in the banking industry/ sizeable corporate corporations is a plus.
  
• Proficiency in both spoken and written English and Cantonese.
  
• Good command of Microsoft office, including Word, PowerPoint, Excel, and Access.
  
• Knowledge of using AutoCAD is preferred.
  

What you'll get in return

• 16+1 AL
  
• Medical insurance coverage
  
• Discretionary bonus
  

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or Contact Charmaine Wong via email charmaine.wong@hays.com.hk