We are seeking a highly organized and detail-oriented HR Administrative Support professional to assist our HR team in a regional office. The role is essential to ensuring the smooth operation of key HR functions, such as employee travel and flights arrangements, employee requests, employment pass applications, cross-country mobility support and other crucial administrative duties. This position will enable the HR team to focus on rolling out an Oracle HR project while maintaining efficiency in day-to-day HR operations
Responsibilities
Employment Pass Applications:
Prepare and submit work visa and employment pass applications for employees, ensuring compliance with regional regulations.
Maintain records and monitor the expiration of employment passes, facilitating timely renewals.
Mobility Support for Cross-Country Transfers:
Support employee transfers across different countries within the region, including documentation, relocation assistance, and onboarding support.
Work closely with internal stakeholders to ensure smooth transition for employees relocating internationally.
Employee Letters:
Handle employee requests for various HR-related letters such as employment verification, salary certification, confirmation or promotion letters.
Ensure timely processing and delivery of requested documents to employees.
HR Administrative Duties:
Maintain employee records and update HR systems with new information, promotions, transfers, and other changes.
Provide administrative support to the HR team as needed, such as organizing meetings, preparing reports, and managing HR communications.
Assist with other HR projects and initiatives, particularly in support of the Oracle rollout.
People support
Facilitate the booking of flights and travel for employees in the Regional office.
Handle day to day administrative and front desk reception duties when required
HR Analytics:
Data driven mindset, with a keen eye for patterns and trends, double click into HR data, where insight extends. Turning numbers to knowledge, solutions.
Requirements
Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
At least 3 years of experience in an HR administrative role or similar position, preferably in a regional office environment.
Familiarity with Singapore employment laws and work visa application processes.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR systems.
Preferred Qualifications:
Knowledge of Oracle HR systems and mobility support processes.
Prior experience in handling cross-country transfers/mobility is a plus.
