Payroll and HR Administrator in PHILIPPINES

**To apply, kindly submit your resume in English. Please note that any other format will not be considered.**

Who we are:

Kajae is a premium staff augmentation company that connects top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 15 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.

Who we are looking for:

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We are seeking a highly organized and detail-oriented Payroll and HR Specialist to join our team. The ideal candidate will have at least 3 years of experience in payroll processing and HR administration, with a strong knowledge of payroll procedures, tax regulations, and HR compliance. Proficiency in using payroll software, HRIS systems, and time-tracking tools is essential. This role requires excellent communication and organizational skills, as well as the ability to handle confidential information with discretion.

What you'll do:

• Email and Inquiry Management:
• Answer emails and employee inquiries daily.
• Review and respond to payroll and tax-related documents from mail daily.
• Payroll Processing and Reporting:
• Prepare PH and US payroll semi-monthly.
• Conduct payroll tax payment and filing monthly, quarterly, and annually for SEOP, RMC, and IDPR.
• Handle payroll journal entries semi-monthly for SEOP, RMC, and IDPR.
• Prepare and send communication and payroll reports monthly.
• Tax and Compliance:
• Answer and prepare government compliance forms as needed.
• Register at US states for new locations as needed.
• Leave and Attendance Tracking:
• Track and update leave records in Clockify daily.
• Prepare attrition and masterlist reports monthly.
• New Hire and Termination Processing:
• Upload new hire documents in the HR shared drive semi-monthly.
• Encode new hires in payroll and insurance systems as needed.
• Terminate insurance for resigned employees as needed.
• Insurance and Benefits Administration:
• Review insurance billings monthly.
• Prepare computations for Hartford NY DBL bill quarterly for SEOP, RMC, and IDPR.
• Prepare 401k reports annually.
• Monitor the return of laptops semi-monthly.

What you'll need:

• Bachelor’s degree in Human Resources, Accounting, Finance, or related field.
• Minimum of 3 years of experience in payroll processing and HR administration.
• Skills and Proficiency:
• Strong knowledge of payroll procedures, tax regulations, and HR compliance.
• Proficiency in using payroll software (e.g., ADP, Paychex) and HRIS systems (e.g., Workday, BambooHR).
• Experience with email management and inquiry handling.
• Familiarity with tax payment and filing processes.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with time-tracking software (e.g., Clockify).
• Knowledge of tax compliance and reporting software (e.g., QuickBooks, TurboTax).
• Experience with document management systems (e.g., Google Drive, SharePoint) for handling new hire and termination documentation.

What We Offer:

• Competitive salary. Receive your pay in USD!
• 100% fully remote work setup. Work from home or work from anywhere in the world— forever! Eliminate the hassles of commuting and be around family more without missing out on life’s biggest moments.
• Healthy work-life balance. There’s nothing we prioritize more. We do regular check-ins with the team for the first few months to provide support and work advice. We also make sure you are working with only the best clients and a healthy work environment.
• Health Insurance. Covered after the third month of the contract.
• Mental Health Support Program. We have an in-house mental health professional to make sure our team members have all the support they need.
• Referral Bonuses. Earn up to USD 100 for every successful candidate you refer (because you'll want to tell your friends!)
• Fun virtual events. We have monthly virtual events where everyone gets together, plays fun games, and celebrates special holidays, with many opportunities to win cash and exciting prizes.
• Kajae Spotlight Bonus. With stellar performance comes the Kajae Spotlight cash bonus!
• We have a tribe! Get the chance to engage with the whole team on our social platform and earn coins along the way. Bid on some of our crazy auctions and get the chance to win prizes like Airpods, Apple Watch, Starbucks gift cards, shopping or experience vouchers, and more!
• Continuing Education. 100% free courses are offered through our university partners in the US to earn academic credits for Master’s or Graduate Degree programs.
• All-Expense Paid Summits.You can earn your way to our annual summit as a reward for your outstanding performance and tenure. The last three summits were held in Palawan, Philippines, Cusco, Peru (we saw Machu Picchu together!), and Punta Cana