Payroll Specialist in CANADA

Our client is a leading global provider of human resources, benefits consulting, and technology services. Their team is dedicated to delivering innovative solutions that drive better employee experiences and organizational outcomes. They help clients navigate the complexities of payroll, benefits, and compliance, ensuring their workforce is supported and engaged.

Contract to Start with Potential for Permanent Position

• Schedule: Monday to Friday, 8:30 AM - 5:00 PM (flexibility required)
• Location: Fully remote

Job Summary: As a Payroll Specialist for our client, you will be responsible for managing and executing payroll processes, ensuring accuracy, compliance, and timely delivery. This role requires a deep understanding of payroll systems, attention to detail, and the ability to collaborate with internal teams and external clients.

Roles and Responsibilities:

• Payroll Processing: Efficiently manage and process bi-weekly payroll for approximately 10,000 employees, including retiree payroll, ensuring payments are timely, accurate, and complete.
• Garnishments and Deductions: Administer and process payroll garnishments and benefit deductions accurately.
• Compliance: Maintain compliance with federal and provincial wage laws, tax regulations, and internal policies. Ensure that payroll processes align with industry best practices.
• Data Management: Maintain and update payroll records for all employees, including new hires, terminations, deductions, benefits, and tax withholdings.
• Benefits Administration: Administer and process employee benefits, including health insurance, retirement plans, and other compensatory perks.
• Reporting: Prepare and distribute detailed payroll reports, including earnings, deductions, taxes, and other relevant financial data.
• Issue Resolution: Address and resolve payroll discrepancies, and respond to inquiries regarding payroll-related issues.
• Tax Filing: Prepare and submit accurate tax filings and reports to the CRA and other relevant authorities.
• Year-End Processes: Manage year-end payroll activities, including the preparation and distribution of tax forms such as T4A, RL1, RL2 and NR4.
• Client Collaboration: Serve as a key point of contact, providing expert advice on payroll and benefits matters. Work closely with HR and finance teams to ensure seamless payroll operations.
• System Optimization: Participate in the implementation and continuous improvement of payroll systems and processes.
• Vendor Management: Liaise with external vendors related to payroll and benefits administration, ensuring service quality and cost-effectiveness.
• Documentation: Maintain accurate documentation of payroll procedures, and ensure that all payroll activities are well-documented and auditable.
• Other Duties: Perform additional payroll-related duties as required.

Qualifications:

• Education: Diploma or degree in Accounting, Finance, or a related field.
• Experience: 3-5 years of experience in payroll processing, preferably within a corporate or consulting environment.
• Certifications: Certified Payroll Professional (CPP) or equivalent certification is preferred.
• Technical Skills: Proficiency in payroll software, with specific expertise in Workday, as well as Microsoft Excel and other relevant tools. Experience with HRIS systems is an asset.
• Knowledge: Strong knowledge of Canadian payroll laws, tax regulations, and benefits administration.
• Communication: Excellent verbal and written communication skills, with the ability to explain complex payroll concepts clearly.
• Attention to Detail: High level of accuracy and attention to detail in all aspects of payroll processing.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to resolve issues independently and efficiently.
• Team Player: Ability to work collaboratively within a team and contribute to a positive work environment.