AI Summary
This role supports Project Managers by coordinating project activities, schedules, documentation, and communication throughout the project lifecycle. Key responsibilities include assisting with project planning, tracking budgets, maintaining documentation, and preparing status reports. Candidates need 2+ years of project coordination experience, strong organizational skills, and proficiency with Microsoft Office 365.
Key Highlights
Support Project Managers with coordination and documentation
Track project budgets, schedules, and milestones
Requires 2+ years of project coordination experience
Key Responsibilities
Support Project Managers by coordinating project activities, schedules, documentation, and communication throughout the project lifecycle.
Assist with project planning by organizing timelines, tracking milestones, and helping ensure deliverables remain on schedule.
Coordinate with internal teams, vendors, customers, and subcontractors to facilitate project execution and resolve routine issues.
Maintain project documentation, including contracts, submittals, O&Ms, change orders, meeting notes, and project files.
Track project budgets, purchase orders, invoices, and other financial documentation, providing updates to the Project Manager as needed.
Monitor project progress and prepare regular status reports, highlighting schedule updates, potential risks, and outstanding action items.
Assist with scheduling project meetings, coordinating resources, and following up on assigned tasks to keep projects moving forward.
Support quality and compliance efforts by ensuring project documentation is accurate, complete, and maintained according to company standards.
Assist with project closeout activities, including final documentation, customer deliverables, and lessons learned.
Technical Skills Required
Benefits & Perks
Medical, dental, and vision care coverage
401(k) savings plan with employer match
Paid time off (PTO) and tuition assistance
Nice to Have
Familiarity with municipal water/wastewater equipment & instrumentation processes
Experience with AutoCAD or similar drafting software
Job Description
Ready to turn your skills into a career you love? At OTC, being a Project Management Coordinator means more than providing support—it's about growing, earning, and building your future. Whether you're just starting out or bringing years of experience, if you're hardworking and eager to learn, we want you on our team.
What You'll Do
- Support Project Managers by coordinating project activities, schedules, documentation, and communication throughout the project lifecycle.
- Assist with project planning by organizing timelines, tracking milestones, and helping ensure deliverables remain on schedule.
- Coordinate with internal teams, vendors, customers, and subcontractors to facilitate project execution and resolve routine issues.
- Maintain project documentation, including contracts, submittals, O&Ms, change orders, meeting notes, and project files.
- Track project budgets, purchase orders, invoices, and other financial documentation, providing updates to the Project Manager as needed.
- Monitor project progress and prepare regular status reports, highlighting schedule updates, potential risks, and outstanding action items.
- Assist with scheduling project meetings, coordinating resources, and following up on assigned tasks to keep projects moving forward.
- Support quality and compliance efforts by ensuring project documentation is accurate, complete, and maintained according to company standards.
- Assist with project closeout activities, including final documentation, customer deliverables, and lessons learned.
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- 2+ years of project coordination, project administration, construction administration, or related experience with a general contractor, equipment manufacturer, equipment distributor, or industrial services organization.
- Associate's or bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field preferred, or equivalent combination of education and or experience of job related industry.
- Familiarity with municipal water/wastewater equipment & instrumentation processes, is a plus.
- Ability to read and interpret engineered specifications, construction drawings, and P&IDs (Piping and Instrumentation Diagrams).
- Strong organizational and time management skills with the ability to manage multiple projects and competing priorities simultaneously.
- Experience tracking project schedules, documentation, purchase orders, and project-related financial information.
- Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Bluebeam, Teams, and Microsoft Project and/or Planner.
- Experience with AutoCAD or similar drafting software is preferred but not required.
- Strong written and verbal communication skills with the ability to collaborate effectively across departments, with customers, Engineers and General Contractors.
- Detail-oriented with the ability to work independently, solve problems proactively, and meet deadlines in a fast-paced environment.
Discover our full range of relocation jobs with comprehensive support packages to help you relocate and settle in your new location.
Interested in relocating to United State? Check out our comprehensive Relocation Jobs in United State page with detailed relocation packages and benefits.
- Comprehensive Benefits:Our benefits package includes medical, dental, and vision care coverage, short-and long-term disability coverage, and life insurance. We also offer a wellness discount and a stipend for safety shoes & glasses.
- Financial Security:We provide a 401(k) savings plan with an employer match of 50% on the dollar up to 6%, robust referral bonuses, and relocation assistance.
- Work-Life Balance:Enjoy paid time off (PTO) and tuition assistance to support your career growth and personal life.
- Career Growth Opportunities:At OTC Industrial Technologies, we believe in investing in our employees' development. We offer various training programs and career advancement opportunities to help you reach your full potential.
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