Senior Recruitment Specialist - End-to-End Recruitment & HR Administration

The Recruiter will oversee the end-to-end recruitment process for various positions across the company, including Sales Assistants, Storekeepers, Warehouse roles, and junior head office positions. Final hiring decisions for Store Managers and Assistant Store Managers will be made in coordination with the Group HR & Admin Director. The role also includes managing internal transfers, promotions, and part-time staffing.

RESPONSIBILITIES:

• Manage end-to-end recruitment for all junior to mid-level roles, including advertising, sourcing, screening, shortlisting, and coordinating interviews.
• Oversee recruitment efforts for UAE Nationals in line with Emiratization objectives.
• Develop and maintain partnerships with universities and other external recruitment sources.
• Update job postings weekly on the company website and job portals.
• Identify the most effective recruitment channels and maintain a candidate database.
• Administer psychometric tests, manage online test credits, and extract results.
• Maintain up-to-date records of psychometric tests conducted.
• Notify applicants—internal and external—of their selection status.
• Conduct reference checks for all head office employees and store-based staff at Supervisor level and above.

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• Coordinate final selection of Store Managers and Assistant Store Managers with their line managers.
• Prepare offer letters for selected candidates and ensure the timely collection of all necessary pre-employment documents.
• Liaise with the Public Relations Department for the processing of employment visas and work permits, including coordination with outstation PROs for overseas hires.
• Coordinate medical appointment scheduling with stores for new joiners.
• Create temporary bank cards for new hires without an existing bank account.
• Handle preparation and submission of documentation for insurance addition.
• Create a physical employee file for each new joiner.
• Prepare Asset Requisition Forms for new Head Office staff and follow up on issuance.
• Send joining confirmation to line managers and coordinate onboarding for the first working day.
• Send joining details to the HR Specialist for HR system entry.
• Maintain the company’s Manpower Budget and ensure accurate mapping of approved positions.
• Ensure Manpower Requisition Forms are obtained for all budgeted roles prior to initiating recruitment.

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• Draft and issue transfer and promotion letters.
• Coordinate with the HR Specialist to ensure accurate entry of transfer, promotion, and compensation details into the HR system.
• Ensure all updates related to transfers and promotions are reflected in payroll processing.
• Coordinate relocation allowances when applicable.
• Ensure standard compensation and benefits packages are followed consistently across all movements.
• Maintain and regularly update job descriptions for all positions.
• Prepare and circulate a weekly recruitment status report to relevant managers and team members.
• Other responsibilities as maybe assigned from time to time.

KNOWLEDGE, SKILLS AND EXPERIENCE:

Expected Years of Experience

• Minimum 4 years of overall experience, preferably with at least 2 years of local experience in recruitment within the UAE.

Expected Educational Qualification

• Attested Bachelor’s degree, with fluency in spoken and written English and preferably Arabic.

REQUIRED BEHAVIOURAL COMPETENCIES:

• Excellent oral and written communication skills
• An independent person who can work with minimum supervision
• Should be adept at handling work of confidential nature
• IT literate with excellent skills in Word, Excel and PowerPoint
• Flexible and able to work in a busy environment