AI Summary
Support end-to-end recruitment operations from application to onboarding. Coordinate interview scheduling, candidate communication, and offer management. Maintain ATS administration, produce reports, and assist with visa and employee lifecycle documentation.
Key Highlights
Proactive Talent Acquisition Coordinator supporting hiring from application through onboarding
Own ATS administration, interview scheduling, and candidate experience
Assist with visa coordination, contracts, and employee lifecycle milestones
Key Responsibilities
Coordinate multiple recruitment processes across the business
Schedule interviews across hiring managers and stakeholders
Be the main point of contact for candidates throughout their hiring journey
Coordinate interview feedback and keep recruitment timelines on track
Manage offers, background checks and onboarding handovers
Deliver an outstanding candidate experience from start to finish
Own the day-to-day administration of the Applicant Tracking System (ATS)
Maintain accurate candidate records, interview feedback and recruitment data
Publish and manage job adverts across multiple platforms
Produce weekly recruitment reports and proactively follow up on outstanding actions
Ensure recruitment documentation is accurate, organised and compliant
Coordinate employment contracts and HR documentation
Handle onboarding and offboarding administration
Manage visa documentation and employee files
Conduct probation reviews and employee lifecycle milestones
Provide general People administration and process support
Identify opportunities to improve recruitment and People processes
Support employer branding and recruitment projects
Build scalable, efficient ways of working
Follow up, challenge where needed and keep things moving
Technical Skills Required
Benefits & Perks
Fully remote work
Collaborative People Team
Flexible work location
Nice to Have
Familiarity with UAE visa coordination and employment documentation
Job Description
Great hiring doesn't happen by accident. It happens because someone is behind the scenes making sure every detail is covered.
We're looking for a proactive, highly organised Talent Acquisition Coordinator to join our People Team. You'll be the person keeping recruitment moving, creating an exceptional candidate experience and ensuring every interview, offer and onboarding journey runs seamlessly.
If you thrive on organisation, love bringing structure to busy environments and enjoy working with people across different teams and time zones, we'd love to hear from you.
What You'll Be Doing
You'll be at the heart of our recruitment operations, supporting hiring from application through to onboarding.
Talent Acquisition
- Coordinate multiple recruitment processes across the business.
- Schedule interviews across hiring managers and stakeholders.
- Be one of the main point of contact for candidates throughout their hiring journey.
- Coordinate interview feedback and keep recruitment timelines on track.
- Manage offers, background checks and onboarding handovers.
- Deliver an outstanding candidate experience from start to finish.
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- Own the day-to-day administration of our Applicant Tracking System (ATS).
- Maintain accurate candidate records, interview feedback and recruitment data.
- Publish and manage job adverts across multiple platforms.
- Produce weekly recruitment reports and proactively follow up on outstanding actions.
- Ensure recruitment documentation is accurate, organised and compliant.
You'll Also Support The Wider People Team By Coordinating
- Employment contracts and HR documentation.
- Onboarding and offboarding administration.
- Visa documentation and employee files.
- Probation reviews and employee lifecycle milestones.
- General People administration and process support.
- Continuous Improvement
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- Identify opportunities to improve recruitment and People processes.
- Support employer branding and recruitment projects.
- Help build scalable, efficient ways of working that improve both the candidate and employee experience.
You'll be someone who naturally takes ownership, follows things through and enjoys keeping everything organised.
Ideally, You'll Have
- 2 to 4 years' experience in Talent Acquisition, Recruitment Coordination or HR Administration.
- Experience managing multiple recruitment processes in a fast-paced environment.
- Exceptional organisation and time management skills.
- Outstanding attention to detail.
- Experience coordinating complex interview schedules across multiple stakeholders.
- Experience using an Applicant Tracking System (ATS) and HR systems.
- Excellent written and verbal communication skills.
- Experience supporting onboarding, offboarding and employee documentation.
- Familiarity with UAE visa coordination and employment documentation is an advantage.
- A proactive, solutions-focused mindset with the confidence to follow up, challenge where needed and keep things moving.
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You'll join a collaborative, ambitious People Team that's passionate about building exceptional teams and creating brilliant employee experiences.
This is a fully remote role, giving you the flexibility to work from wherever you do your best work while collaborating with colleagues across multiple countries and time zones.
If you're someone who loves bringing order to complexity, enjoys building relationships and takes pride in creating an outstanding hiring experience, we'd love to hear from you.
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