Office Administration Operation - Corporate Bank in HONG KONG SAR

Overview

This is an excellent opportunity to join one of the fastest-growing foreign banks in Hong Kong, now they are seeking a highly organized and detail-oriented Office Administrator to join their team. In this critical role, you will be responsible for ensuring the smooth and efficient operation of our corporate office, supporting the overall productivity and well-being of our employees.

Responsibilities

• Manage and maintain office facilities, including coordinating with vendors for maintenance, repairs, and upgrades
• Oversee the procurement and inventory management of office supplies, equipment, and furniture
• Serve as the primary point of contact for office-related inquiries and issues, and provide administrative support to employees
• Coordinate and schedule meeting rooms, manage the booking system, and ensure the necessary audio-visual equipment is set up and functioning
• Manage IP phone systems and voice recording systems. Perform regular checking of the voice records
• Oversee the centralized mailing operations, including coordinating with external vendors to manage document delivery services
• Assist with the planning and execution of office events, including conferences, team-building activities, and celebrations
• Liaise with building management and external service providers to ensure the office environment is safe, secure, and well-maintained
• Implement and enforce office policies and procedures to promote efficiency and compliance
• Support the execution of office relocation projects, including coordinating the logistics and managing the transition

Requirements

• Diploma or degree holder with at least 5 years solid administrative experience in banking/ financial services.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
• Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels
• Knowledge of office equipment, supplies, and vendor management
• Willing to work overtime and on shift duty;
• Adaptable to change and able to work in a fast-paced, dynamic environment
• Proficient in computing skills such as Excel, MS Word, and communication systems
• Excellent communication skills in English, Cantonese, and Mandarin

If you believe you have the relevant skills and experience and are interested in this position, please send your CV with detail contact information to Raymond Cheung to engage in a confidential discussion.