AI Summary
Manage and process U.S. payroll operations for multi-state employees, ensuring compliance with federal, state, and local regulations. Administer Active Directory user accounts and access controls for payroll systems. Support payroll audits, year-end reporting, and employee inquiries while maintaining data accuracy and security.
Key Highlights
Multi-state U.S. payroll processing and compliance
Active Directory user administration and access controls
Payroll system access management and SOX audit support
Key Responsibilities
Process end-to-end payroll for U.S.-based employees on weekly, bi-weekly, semi-monthly, or monthly basis
Ensure accurate calculation and processing of wages, overtime, bonuses, commissions, deductions, and garnishments
Review and validate payroll data for completeness and accuracy prior to payroll submission
Manage payroll adjustments, off-cycle payments, retroactive pay, and final pay calculations
Coordinate with HR, Finance, and Benefits teams to maintain accurate employee records
Reconcile payroll reports and investigate discrepancies
Support payroll audits and maintain payroll documentation
Ensure compliance with federal, state, and local payroll regulations
Assist with year-end payroll activities including W-2 processing and tax reporting
Respond to employee payroll inquiries and resolve payroll-related issues in a timely manner
Manage user account provisioning, modifications, and deactivations within Active Directory
Support payroll system access requests and role-based security assignments
Maintain user access controls in compliance with internal security policies
Collaborate with IT teams to troubleshoot user access and authentication issues
Conduct periodic access reviews and support audit requirements
Assist in onboarding and offboarding processes related to payroll and HR systems access
Document system access procedures and maintain accurate records
Generate and analyze payroll reports for management and regulatory requirements
Monitor payroll compliance with company policies and applicable laws
Support SOX, internal, and external audits
Recommend process improvements to enhance payroll accuracy and operational efficiency
Technical Skills Required
Benefits & Perks
Fully remote work
Nice to Have
Certified Payroll Professional (CPP) certification
Experience supporting payroll system implementations or upgrades
Familiarity with identity and access management (IAM) processes
Experience with HRIS platforms such as Workday, SuccessFactors, Oracle HCM, or PeopleSoft
Knowledge of SOX controls and audit compliance
Basic PowerShell scripting experience for user administration tasks
Job Description
Position Summary
We are seeking a detail-oriented and experienced Senior Payroll Specialist to manage and process U.S. payroll operations while supporting payroll-related systems access and user administration. The ideal candidate will have extensive experience with multi-state U.S. payroll processing, payroll compliance, and employee data management, along with a working knowledge of Active Directory (AD) user administration and access controls.
Key Responsibilities
Payroll Operations
- Process end-to-end payroll for U.S.-based employees on a weekly, bi-weekly, semi-monthly, or monthly basis.
- Ensure accurate calculation and processing of wages, overtime, bonuses, commissions, deductions, and garnishments.
- Review and validate payroll data for completeness and accuracy prior to payroll submission.
- Manage payroll adjustments, off-cycle payments, retroactive pay, and final pay calculations.
- Coordinate with HR, Finance, and Benefits teams to ensure employee records are maintained accurately.
- Reconcile payroll reports and investigate discrepancies.
- Support payroll audits and maintain payroll documentation.
- Ensure compliance with federal, state, and local payroll regulations.
- Assist with year-end payroll activities including W-2 processing and tax reporting.
- Respond to employee payroll inquiries and resolve payroll-related issues in a timely manner.
- Manage user account provisioning, modifications, and deactivations within Active Directory.
- Support payroll system access requests and role-based security assignments.
- Maintain user access controls in compliance with internal security policies.
- Collaborate with IT teams to troubleshoot user access and authentication issues.
- Conduct periodic access reviews and support audit requirements.
- Assist in onboarding and offboarding processes related to payroll and HR systems access.
- Document system access procedures and maintain accurate records.
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- Generate and analyze payroll reports for management and regulatory requirements.
- Monitor payroll compliance with company policies and applicable laws.
- Support SOX, internal, and external audits.
- Recommend process improvements to enhance payroll accuracy and operational efficiency.
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, Information Systems, or related field.
- 5+ years of experience processing U.S. payroll.
- Strong knowledge of multi-state payroll regulations, taxation, and wage/hour compliance.
- Experience with payroll platforms such as ADP, Workday, UKG, Ceridian Dayforce, Paychex, or similar systems.
- Hands-on experience with Active Directory user administration.
- Experience managing system access, permissions, and user lifecycle activities.
- Strong proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
- Excellent attention to detail and analytical skills.
- Strong communication and stakeholder management abilities.
- Willing to work US Hours
- Willing to work fully remote
Browse our curated collection of remote jobs across all categories and industries, featuring positions from top companies worldwide.
- Certified Payroll Professional (CPP) certification.
- Experience supporting payroll system implementations or upgrades.
- Familiarity with identity and access management (IAM) processes.
- Experience with HRIS platforms such as Workday, SuccessFactors, Oracle HCM, or PeopleSoft.
- Knowledge of SOX controls and audit compliance.
- Basic PowerShell scripting experience for user administration tasks.
- Payroll compliance expertise
- Data accuracy and validation
- Problem-solving and troubleshooting
- Confidentiality and data security
- Process improvement mindset
- Cross-functional collaboration
- Time management and prioritization
- Hybrid or remote work environment.
- Ability to support payroll processing deadlines and critical payroll cycles.
- Occasional collaboration with HR, Finance, IT, and external payroll vendors
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