Newlands Coal is looking for a motivated Data and Record Management Administrator to join our Bulk Landform Team. Operating as an Open Cut Mine until February 2023, we have now finished coal production and are progressing ahead to new and exciting times. We strive to be industry leaders as we transition to be Queensland’s largest rehabilitation project.
In this role you will be responsible for:
Enter and manage production data accurately and efficiently, ensuring that information is up-to-date and reflective of current site activities.
Maintain and organize records related to production, ensuring easy access and retrieval when needed.
Generate reports on production metrics and present them to site management, as directed.
Assist the Civil & Bulk Landform Manager in managing costs for the department, including but not limited to, support in compiling the annual department budget, reviewing contractor claims for accuracy, completing service entries in SAP, and presenting financial information to senior management in a clear and professional manner.
Support procurement requirements by processing purchase requisitions.
Request travel arrangements, including flights, ground transportation, and accommodation for personnel, to the Executive Assistant ensuring all travel plans are within budget and comply with company policies.
Request camp accommodation bookings for personnel to Town Services.
Coordinate expense claims and reimbursements process, in accordance with company policies, to the Executive Assistant.
Provide administrative support to the Civil & Bulk Landform department Manager, Superintendents, and Supervisors, including but not limited to scheduling meetings, taking meeting minutes, and preparing reports.
Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
Assist in the preparation and coordination of site events and meetings, as directed.
Requirements of the role include:
Proven experience in an administrative, data management, or personal assistant role is desirable.
Excellent organisational and time management skills.
Strong communication and interpersonal skills.
Intermediate - Advanced skills in Microsoft Office (Excel, Word, PowerPoint), Power Bi.
Ability to work independently and as part of a team.
Experience interacting with senior management.
Able to prioritise tasks effectively.
Able to handle sensitive information with strict confidentiality.
What we offer:
Highly competitive salary package including annual performance bonus.
Option for Compressed Nine Day Fortnight work pattern
Subsidised accommodation in Glenden
5 weeks annual leave per year and access to Coal Mining Industry Long Service Leave - one of the most generous long service leave schemes
Employee Education Assistance program to support continued professional development.
Gym, pool, and tennis court facilities at a family friendly town.
Relocation assistance
Years of service awards, Christmas gifts and parties
Opportunities to salary sacrifice flights and/or enter into a novated lease vehicle arrangement
FIFO, DIDO and Residential options available
Glencore | Fit for Life Program offers exclusive rewards and resources to promote the health and wellbeing of our employees and their families. Take advantage of exclusive discounts, access a range of educational tools, and build the skills to help you remain fit for life.
Our local township of Glenden is located approximately one and three quarter hours from Mackay and only three hours from the beautiful Whitsundays. Our workforce comprises of people from all over Queensland. Whether your home is near or far, Newlands has something for you.
For more information, please contact Shaun Lucas on 0439 091 803.
Applications Close: 8th August 2024
As per company policy, internal applicants should discuss their interest in this position with their Manager, prior to submitting an application.
Glencore provides unrivalled career and development prospects, great communities and the opportunity to work with leaders in your field.
