Telespazio Belgium can count on almost 40 years of experience in the field of Space Operations Service & Engineering activities.
We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.
The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA but mainly for ESTEC in the Netherlands, and we provide a permanent contract with great benefits, a good salary, a relocation package along with genuine support to our employees.
On behalf of the European Space Agency, we are looking for a highly skilled Technology Harmonisation Support Engineer to work in ESTEC, in the Netherlands.
What is expected from you;
- Support the Harmonisation Cycles;
- During each Harmonisation Cycle and for each technology topic, the candidate shall distribute the documentation provided by the Agency (e.g. relevant THDs, relevant RMs) using ESA’s IT infrastructure (e.g. sharepoint online) and according to the list of Space Entities provided by the Agency.
- At the end of each consultation round, the candidate shall collect inputs and comments on the distributed documentation and provide the consolidated results in advance of the relevant meetings (Mapping Meetings, Roadmap Meetings).
- At the end of each consultation round, the candidate shall provide participation statistics, a “lessons learned” analysis and recommendations for improvement, if any.
- Consolidate all final Harmonisation documents at the end of each Cycle;
- The candidate shall engage in editorial tasks in order to prepare final THD and RM for each technology topic. This includes but is not limited to correcting any unreadable graphs and statistics in the RMs; transferring relevant parts from each RM into respective THD; inserting relevant extracts from ECM database into respective THD; creating dedicated cover pages (front and back) for each THD using ESA’s template and images, captions and credits provided by the Agency; merging the body of each THD with the cover page (front and back); merging the Market Assessment report with the body of each THD.
- The candidate shall engage in editorial tasks in order to support preparation of the “Conclusion” document for each Harmonisation Cycle. This includes but is not limited to: preparing a first draft of the Conclusions document based on the content of each THD and RM and other Harmonisation documents produced during each cycle, when applicable.
- Once approved by the IPC, the candidate shall interface with relevant ESA groups (e.g. ESA IT support) in order to link/transfer relevant parts of each RM (e.g. R&D activities from excel tables) to ESA IT tools used for technology R&D management (e.g. STAT tool).
- Support the Harmonisation Work Plan preparation;
- The candidate shall liaise with relevant ESA representatives (e.g. previous Book Captains, their management) in order to identify the required and available personnel (Book Captains, supporting Experts, etc.) for the upcoming year of Harmonisation.
- Based on previous THDs, RMs as well as previous Work Plans, the candidate shall work with relevant Book Captains to define the scope of Harmonisation for each technology foreseen to be harmonised the following year. As such, the candidate shall prepare:
- Draft list of topics for Harmonisation in the upcoming year; The first draft of Harmonisation Work Plan for the upcoming year.
- The candidate shall distribute draft Harmonisation Work Plan document provided by the Agency using ESA’s IT infrastructure (e.g. sharepoint online) and according to the list of Space Entities.
- At the end of consultation round on draft Work Plan, the candidate shall collect inputs and comments on the distributed documentation and provide the consolidated results respecting the agreed calendar.
- At the end of consultation round on draft Work Plan, the candidate shall collect participation statistics and conduct a “lessons learned” analysis.
- Once the Work Plan is finalised, the candidate shall prepare templates (i.e. empty documents) for all Harmonisation documents for the upcoming cycles (e.g. THDs, RM excel tables, RM slides, Mapping Meeting slides, Kick-off Meeting slides, etc.)
- The candidate shall support the preparation of Harmonisation planning (e.g. schedule, milestones chart).
- Promote and disseminate information on the Technology Harmonisation process and status;
- When requested by the Agency, the candidate shall: circulate Harmonisation documentation describing the process and status of activities to indicated Space Entities; disseminate Harmonisation “products” (e.g. outcome of meetings, Mapping Meeting presentations, links to final Harmonisation documents, etc.) to indicated Space Entities.
- Maintain public Harmonisation website up to date.
- Maintain internal Harmonisation Sharepoint site up to date which includes but is not limited to: Creating appropriate folder structure before each Harmonisation Cycle is started; Uploading all template documents in their respective folders; Granting and maintaining access rights for relevant ESA representatives, ESA Delegates and other stakeholders at the beginning and during each cycle as needed.
- Support the coordination of Harmonisation topics.
- During each Cycle, for agreed Harmonisation topics, the candidate shall support the Agency (TEC-H, relevant ESA Book Captains/supporting experts) in elaborating the Harmonisation documents (THDs, RMs, Mapping presentations). This includes but is not limited to: Preparation and running of internal kick-off meetings with personnel identified.
- Support and guidance in terms of content, styling, formatting to relevant personnel in preparing draft THDs and draft RMs.
- Support and guidance to relevant personnel in the analysis of received comments and recommendations on draft THDs and draft RMs.
- Support and guidance to relevant personnel in order to adequately update draft THDs and draft RMs
- Support and guidance to relevant personnel for any upcoming milestones (meetings with Delegates, consultation rounds, IPC paper preparation).
- Support the Entity Capability Mapping exercise;
- At the start of each Harmonisation Cycle and Space Entities Consultations on Harmonisation documents (e.g. THD, RM, Workplan), the candidate shall prepare a contact distribution list to be used for the consultations, based on the inputs provided by ESA experts in the Entity Capability Mapping (ECM) database, shall review and clean the list of point of contacts (e.g. removing duplications), identify potential gaps and complete the list as much as possible trough desktop research.
- Prior to commencing the first Space Entities consultation of each Harmonisation Cycle, the candidate shall ensure all conflicting inputs from ESA Experts and THAG Delegates are resolved so that a clear distribution list is obtained.
- Throughout each Harmonisation Cycle and consultation, the candidate shall update/review/maintain the distribution list used for the Space Entities consultation (e.g. adding missing contact information, adding new companies interested in the process).
- Throughout each Harmonisation Cycle and consultation, the candidate shall support the initialisation, update and finalisation of the collection of inputs in the ECM database, interfacing with ESA Experts and ESA IT team, if needed.
- General support to Harmonisation;
- During each Harmonisation Cycle the candidate shall support the preparation of Mapping Meeting, Roadmap Meeting and THAG only sessions interfacing with relevant site services for logistic and organisational aspects, according to Agency’s requirements and needs.
- Verify the consistency between Harmonisation Roadmaps and ESA Technology Workplans.
- When requested by the Agency, the candidate shall compare the applicable Harmonisation Roadmaps with ESA Technology Workplans and analyse the consistency between them
What you offer
- Master's degree in engineering (preferably space-related)
- Technical: minimum 2 years experience in Space Systems Engineering is necessary.
- Document Management: proficiency in MS Office document editing is necessary.
- IT: experience with IT tools for online surveys, document storing and management tools and python/scripting to automatise certain tasks would be an asset.
- Consultations: Experience in coordinating consultations and online surveys would be an asset.
- Familiarity and experience in the R&D area and technology development processes, in particular in the space sector
What we offer
- A competitive salary
- 30 days of paid annual leave, plus the days ESTEC is closed including public holidays (~12 days) based on a 40-hour working week;
- Hybrid working scheme (3 days in the office and 2 days remote in the Netherlands)
- Flexible working hours; you are in charge of your own agenda respecting core working hours
- Fully paid collective extensive health insurance scheme;
- A good pension scheme with no personal contribution;
- A career development (Coursera membership + training budget);
- Travel allowance;
- Extensive relocation package
Where
You will be working within ESTEC, the European Space Agency’s offices in the Netherlands as a contractor for Telespazio Belgium. We don’t expect the employees to be on-site full time however you will still have to relocate to the Netherlands for this position.
Check out the ESTEC site here: esa.int/About_Us/ESTEC
When
Deadline to apply: 23/08/2024
Expected starting date: To be defined with ESA after a recruitment process of about 3 months
Please note that interviews will be held either via skype, webex, other digital platforms or onsite in ESTEC
We look forward to receiving your application for this position!
