Serco has made significant contributions at ESA's European Space Research and Technology Centre (ESTEC) in the Netherlands, supporting a wide range of space missions and projects. Serco has provided essential engineering, technical, and management services, playing a key role in logistics and operational support for missions. Serco's expertise in spacecraft management, ground systems and data processing has earned them recognition, including 'Best in Domain' awards from ESA. Their long-standing partnership with ESA reflects their commitment to excellence and innovation in the space sector.
On behalf of our client, the European Space Agency (ESA) we are currently looking for an Admin Assistant to join our team of experts and support their Financial Operations Section. Our Service mission is to support the ESA staff journeys by working with travel agencies, car rental companies, credit card providers, auditors, CASP/CANG, and IT application support.
Responsibilities
- Certify and calculate individual travel claims against supporting vouchers and invoices.
- Calculate the settlement of the business trip based on the rules of the agency.
- Enter the settlement data into the customer’s database.
- Filing the vouchers, invoices, and other supporting documentation.
- Receiving and checking invoices from travel agents and car hire agents and entering the data into the customer’s database.
- Reconciling corporate credit card execution and ticket discrepancies.
- Rectifying Ticket error list and statistical projection.
- Payment list proposals checking and execution.
- Uploading invoices and credit notes into SAP.
- Rectification of SAP-posting error log.
- Creation of statistics and reports as requested.
- Other ad-hoc tasks as requested by the Team Manager.
Your Background
- A Bachelor’s degree in a relevant field.
- At least 2 years of relevant work experience.
- Experience in providing a customer-oriented service with an eye for processing and workflow.
- Knowledge of financial accounting and experience in Accounts Payables.
- Familiarity with modern office automation tools and techniques, in particular, Microsoft Office or equivalent, as well as customized database and software applications.
- Experience as a user of SAP and preferably experience with/knowledge of SAP Concur.
- Capacity to identify priority actions and to handle high workloads.
- Excellent interpersonal skills are needed, together with a high degree of organizational and communication abilities to be client-focused
In Return
Flexible working policy (hybrid working)
Comprehensive and competitive benefits plan
A range of wellness activities and employee assistance programs
Casual dress code
Relocation:
The Netherlands' central location in Europe makes it an ideal base for travel and business within the EU. Major cities are well-connected by road, rail, and air with Amsterdam Schiphol Airport one of Europe's busiest and most well-connected airports, facilitating easy international travel.
Serco offers relocation support for all EU passport holders that are planning to relocate to the Netherlands and work for Serco B.V.
DE&I
Diversity, Equity & Inclusion at Serco is based on a culture where every voice is heard and every employee feels valued. Working together as one team, we can enhance the experience of our people and teams, improve the value of our solutions to better serve the missions of our customers, and make an impact in our world.
About Serco
Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the likes of ESA, CNES, EUMETSAT, EUSPA, ASI and NASA. We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies across Europe and the globe We work within the heart of the space sector so understand the challenges our customers face. When it comes to recruitment we are experts in sourcing the very best talent within space engineering, earth observation, satellite communications and cyber security. We have placed hundreds of people from post graduates through to C-suite executives into space agencies, satellite operators, manufacturers, system integrators, consultancies, earth observation/remote sensing, launch providers and much more.
