Executive Recruiting Coordinator

Tittle : TA Coordinator – Executive Recruiting

Duration : 6 months + Contract will possibility of extension

Location : Waukegan Road, Lake County, IL 60044 (3 days Onsite/Hybrid)

Schedule :8:00am-5:00pm CT

Top 3 – 5 Skills:

1. Attention to Detail

2. Problem-Solving

3. Time Management

4. Communication Skills

5. Organizational Skills

Job Description: The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring.

Key Responsibilities Include:

• Coordinate interview schedules and schedule change requests

• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates

• Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)

• Arrange all candidate domestic and international travel, accommodations, etc.

• Process all expense reimbursement and invoices on a weekly basis

• Process background and drug screen requests and provide updates on status of requests

• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)

• Update SmartRecruiters ATS with candidate status and interview data

• Provide high touch customer service to candidates, hiring managers, and administrative staff

• Ensure a best in class candidate/manager experience

• Ability to work with and safeguard confidential information

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures

• Prioritizes work assignments and completes them on time

• Negotiates to adjust deadlines as needed

• Maintains workflow efficiency, smooth workflow operation, and high quality standards

• Partner with Executive Administrative Assistants, building relationships and being a trusted partner

Qualifications

• Bachelor’s Degree highly preferred

• A minimum of 2 year administrative or customer support data entry/coordination experience preferred

• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred

• Prior staffing coordination or HR experience preferred

Key Competencies:

• Learns, fast, grasps the 'essence' and can change the course quickly where indicated

• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)

EEO:

• “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans