Executive Recruiting Coordinator

Job Title: Talent Acquisition Coordinator

Duration: 6 months + Contract will possibility of extension

Location: Lake County, IL 60044 (Hybrid)

Top 3 – 5 Skills:

• Attention to Detail
• Problem-Solving
• Time Management
• Communication Skills
• Organizational Skills

Job Description:

The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring.

Key Responsibilities Include:

• Coordinate interview schedules and schedule change requests
• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates
• Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
• Arrange all candidate domestic and international travel, accommodations, etc.
• Process all expense reimbursement and invoices on a weekly basis
• Process background and drug screen requests and provide updates on status of requests
• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
• Update SmartRecruiters ATS with candidate status and interview data
• Provide high touch customer service to candidates, hiring managers, and administrative staff
• Ensure a best-in-class candidate/manager experience
• Ability to work with and safeguard confidential information
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Prioritizes work assignments and completes them on time
• Negotiates to adjust deadlines as needed
• Maintains workflow efficiency, smooth workflow operation, and high-quality standards
• Partner with Executive Administrative Assistants, building relationships and being a trusted partner

Qualifications:

• Bachelor’s Degree highly preferred
• A minimum of 2 year administrative or customer support data entry/coordination experience preferred
• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
• Prior staffing coordination or HR experience preferred

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”