Office Operations part-time in PORTUGAL

#ABOUTUS

Global Citizen Solutions is a successful, growing business, a Boutique by residency & citizenship investment and advisory firm, with fast pace growth, positioning our operation as much more than merely business that provides citizenship services.

We are a multidisciplinary firm offering bespoke visa and relocation solutions in several countries across Europe and the Caribbean with a personalised approach to each client. We collaborate with specialist partners in the areas of wealth management, relocation, legal and tax affairs, buyers agency and concierge services.

Our team is multicultural and specialised giving us a broad and diversified mindset aligned with a flexible and unique consulting strategy to each one of our Clients.

#ABOUTTHEROLE

It is a 3 day job (subject to be evaluated).

*Office*

• Manage well functioning of equipments (PCs, printers and peripherals) for all users in the office.
• ⁠Manage and follow-up with phone and Internet bills (periodically evaluate the package contracted contratado vs what has been billed).
• Guarantee internet access via WiFi or cable to all users in the offices.
• Manage team access to the offices.
• Manage offices alarm system.
• Manager and control offices cleaning services.
• Attend day-to-day specific office requests.
• Be attentive and request improvements for common spaces within the building.
• ⁠Coordinate enhancements or constructions both visuals and structural on office spaces.

*Purchasing*:

• New or re-conditioned equipments or peripherals for new members. Assess the cost x benefit between market options.
• ⁠Guarantee basic hygiene supplies plus basic food supplies (coffee, snacks, fruits, etc.).
• Office supplies: assure minimum viable, at least.
• Support on buying flight tickets (or train fights) and accommodations arrangements.
• Support purchasing (and organising) itens for monthly events (decorations, catering, etc.).
• Key person dealing with hygiene and safety at work place issues.

*Cars*:

• Fleet management.
• Check up the correct use of gas cards.
• ⁠Guarantee that cars inspections are done in a timely manner.
• ⁠Coordinate cars' buying and sales.
• Coordinate periodically car washing.
• Guarantee and follow up the correct and careful use of the cars.
• ⁠Coordinate repairs/maintenances every time as needed.
• Manager corporate permits with the right entities, such as EMEL.
• Coordinate cars deliveries and returns.
• Manage potential traffic infractions, allocating them to the rightful responsible.

*Corporate Apartment*:

• Coordinate incoming and exits of guests.
• Coordinate house cleaning.
• Coordinate services/repairs needed.
• Utilities Management.

#ABOUTYOU

A suitable applicant will have:

- excellent communication skills, to interact with different stakeholders.

- dynamic, proactive, multitasker, both anticipating needs and react to no planned situations.

- experience in handling with partnership agreements but also source for better partners options and benchmark to find the best choice at a given moment.

- be attentive to Company's challenges and prepare analysis for processes enhancements or new methodologies / equipments to put in motion.

- certified experience in fleet management, IT day to day operations and technology sourcing, running office operations.

- previous experience with different partners in different areas.

- ability to adapt style and approach to different co-works profiles and cultural variations.

- willingness to get involved, learn & adapt quickly & work hard to achieve results.

- willingness to work in a start-up environment & independently.

#OUROFFER

• Join a multidisciplinary team in a multinational environment.
• Fast-paced, highly structured and dynamic business environment.
• Comfortable office, located in a prestigious area in Lisbon, with a very easy access by public transportation (metro, bus, train and boat).

#OURVALUES

● Coachable: Open to receiving training and constant small improvements, even if experienced.

● Independent: able to organize oneself without “babysitter”

● Doer: you have to love getting results yourself.

● Flexibility: Ready to adapt to a variety of tasks.

● Focused: values more stability, than the shiny new opportunities that pop up.