Seeking a detail-oriented RFP & Business Development Specialist to manage the new business pipeline, prepare compelling RFP responses, and support project logistics for a fast-growing creative agency. This role requires a blend of project management precision and business development proactivity. The ideal candidate will research opportunities, draft outreach, manage proposals, and ensure smooth project execution from pitch to delivery. This is a full-time, fully remote position with direct collaboration with leadership.
Key Highlights
Technical Skills Required
Benefits & Perks
Job Description
Job Title: RFP & Business Development Specialist
About this role:
Our client is a fast-growing creative agency working with global brands across content, influencer, and digital marketing. We are seeking a detail-oriented and highly organized Operations–New Business Assistant to support our Director of Operations and Founder.
This position combines the precision of a project manager with the proactivity of a business development professional. You’ll play a key role in keeping the new business pipeline active, preparing compelling RFP responses, managing proposals, and ensuring projects run smoothly from pitch to delivery.
The ideal candidate thrives in dynamic environments, enjoys variety, and can balance creative, operational, and strategic business development tasks.
Responsibilities
New Business Development & Outreach
- Research potential clients and identify new business opportunities.
- Draft and manage persuasive outreach and follow-up campaigns.
- Maintain and update CRM and pipeline tracking systems.
- Track outreach effectiveness and refine messaging based on performance.
RFP & Proposal Development
- Monitor RFP databases and identify relevant opportunities.
- Evaluate, prioritize, and prepare tailored RFP responses.
- Write, edit, and coordinate proposals and pitch decks.
- Manage timelines and coordinate input from multiple departments.
- Maintain proposal templates, case studies, and credentials decks.
Project & Operational Logistics
- Support project management across multiple accounts.
- Track deliverables, dependencies, and production timelines.
- Manage vendor contracts, procurement processes, and releases.
- Organize project documentation in Google Drive, WireDrive, and Vimeo.
Operations Support
- Assist with budgeting, invoicing, and payment tracking.
- Support contract negotiations and compliance documentation.
- Coordinate with internal teams and external partners as needed.
Qualifications
- 3–5 years of experience in operations, business development, RFP/proposal writing, or project management.
- Proven ability to manage multiple priorities under tight deadlines.
- Exceptional writing and editing skills across diverse formats.
- Proficiency with CRM systems, project management tools, and Google Workspace.
- Fluent in written and spoken English.
- Proactive, organized, and comfortable working independently in a remote environment.
- Skilled AI user who can edit and humanize AI-generated drafts.
Preferred Qualifications
- Experience in marketing, advertising, or creative agencies.
- Background in business development or outreach campaigns.
- Understanding of creative production workflows and Gen Z marketing.
- Experience managing vendor relationships and contracts.
- Demonstrated success supporting new business growth.
Schedule
- Full-time (40 hours per week)
- Working hours: 8 AM – 4 PM PST
- Fully remote position with direct collaboration with leadership.
Payment is in USD or local currency.
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