Legal and Executive Assistant to Chief Executive Officer

Role Title: Legal and Personal Assistant to Chief Executive Officer

Location: Kyiv, Ukraine or Bangalore India or Dubai, UAE

Department: CEO Office

Experience Required: Fresh graduates with strong communication skills, or candidates with 2 to 3 years of relevant experience.

Qualification: Graduate in Law or Legal Studies  

Work Arrangement: For the first six months, the role will be based in regional offices. Relocation to the Dubai Head Office will be considered afterward, depending on performance and requirements.

Company Overview

INFIKOR Group of Companies is a leading pharmaceuticals group headquartered in Dubai, with a robust presence across the UAE, Ukraine, India, CIS Countries, French West Africa, GCC and Malaysia. We collaborate with global industry leaders and operate extensively across diverse international markets.

Position Overview

We are looking for a highly organized, proactive, and detail-oriented Legal & Executive Assistant to support our Chief Executive Officer. This role primarily involves providing legal and administrative support, making it ideal for candidates with a strong background in legal coordination, documentation, and executive assistance.

The ideal candidate will be comfortable working in a fast-paced environment, possess excellent communication and organizational skills, and demonstrate utmost integrity and discretion in handling confidential and sensitive matters.

Key Responsibilities

• Draft, review, and format correspondence, contracts, MoUs, and other legal and business documents with attention to legal accuracy and clarity. Also providing legal advices as and when deemed necessary.
• Help coordinate internal communication between departments and assist with external correspondence involving legal, compliance, or regulatory matters.
• Participate in the preparation of board materials, meeting agendas, and minutes, ensuring proper documentation and timely follow-ups.
• Assist in maintaining a structured filing system for contracts, legal notices, and confidential records.
• Provide support during meetings with legal partners, consultants, or government agencies by taking notes, following up on key points, and preparing summaries.
• Take initiative in managing timelines related to compliance, renewals, filings, or contract obligations.
• Perform ad-hoc personal tasks and errands to support the CEO’s daily activities.
• Provide administrative and executive support to the CEO in managing daily tasks, calendar scheduling, meetings, and travel coordination.

Personal Qualities

• High level of discretion and confidentiality
• Excellent organisational and time management skills
• Strong verbal and written communication skills
• Ability to multitask, prioritise, and adapt to changing demands
• Positive attitude, proactive approach, and strong problem-solving mindset

Qualifications and Skills

• Proficiency in English with excellent written and verbal communication
• Knowledge of additional foreign languages, particularly Russian or French, is an advantage
• Confident user of MS Office (Word, Excel, PowerPoint, Outlook)
• Experience in calendar management and executive support
• Logical thinking, strong initiative, and analytical skills

What’s in Store for You

• Opportunity to work closely with top leadership in an international environment
• Exposure to strategic decision-making processes and business operations
• Professional growth opportunities within a diverse global group
• Friendly and supportive team culture
• Competitive salary with official employment

📧 Apply directly or share your CV at [email protected]. We look forward to considering your candidacy.